Warehouse Manager

About the role

The Warehouse Manager is the single point of accountability for on-site material receiving, storage, tracking, staging, and distribution to ensure the right materials and tools are at the right location, in the right condition, at the right time — directly enabling field productivity and schedule adherence.

Key Responsibilities

• Responsible for managing 3 or more material handlers.
• Vendor & delivery coordination: Serve as primary on-site contact for vendors, carriers, and suppliers; confirm ETAs 48/24 hours in advance; coordinate prefab deliveries and documentation; escalate delays to PM/Superintendent.
• Receiving & inspection: Verify deliveries against POs/packing lists/submittals; inspect for damage and spec compliance; photograph and quarantine non-conforming items; log receipts same day.
• Material specification validation: Cross-check mill certs, submittals, and product data; validate OFCI items against owner submittals; maintain a Spec Validation Log.
• Journeyman Yard and storage management: Maintain clean, organized, labeled yard and warehouse; store materials off the ground and protected from weather; maintain yard layout map and segregated zones.
• Issuing & staging: Issue materials only against signed requests; pre-stage per 3-week lookahead; deliver staged materials to correct area before shifts; track issued materials by cost code.
• Tools & equipment: Manage tool room check-in/check-out; perform weekly tool inventories; coordinate calibration and servicing of test equipment.
• Invoice & documentation control: Reconcile invoices to POs and receiving logs; flag discrepancies within 24 hours; maintain invoice-to-PO reconciliation log.
• Reporting & communication: Send daily delivery updates and weekly material reports; attend coordination meetings; respond to field/PM requests promptly.
• Returns & non-conformance: Manage return shipments and non-conforming material logs; document actions and notify procurement/PM immediately.

Qualifications & Skills

• Experience: 2-3 years in construction logistics, warehouse, or materials coordination on commercial/mission-critical projects preferred.
• Knowledge: Material submittals, OFCI processes, prefab coordination, and construction cost coding.
• Technical skills: Proficient with material tracking systems, MS Excel, and basic inventory tools.
• Certifications: Forklift/telehandler certification required; equipment operator certifications current.
• Physical: Ability to work outdoors, climb ladders/stairs, and lift up to 35 lbs.
• Communication: Strong written and verbal skills; able to produce timely reports and escalate issues.
• Other: Valid driver’s license; ability to coordinate with vendors and owner representatives.

Professional Standards & Safety

• Non-negotiables: Never sign for unverified deliveries; never issue materials without signed requests; never accept materials that fail spec without quarantine and notification.
• Safety: Comply with all site safety requirements; operate material handling equipment only with current certification; complete daily JHA/JSA before lifting or handling; maintain MSDS/SDS for stored chemicals; report incidents immediately.
• Response expectations: Proactively communicate delivery status; escalate any issue that will impact field productivity by more than 24 hours to the Superintendent same day.

Physical Demands and Work Environment

• Lifting up to 35 pounds occasionally.
• Occasionally you may need to kneel, reach, or stoop.
• Climbing up and down stairs and ladders to get in and out of trenches and to elevated platforms (scaffolding at significant heights).
• If driving is required, valid driver’s license and proof of insurability are required. All drivers are subject to a DMV background records search.

Essential Requirements

• Lifting up to 35 pounds occasionally.
• Occasionally you may need to kneel, reach, or stoop.
• Driving if required to travel.
• Walking on uneven terrain, with an average of two miles per day.

Benefits

• Medical, dental, and vision insurance
• 401(k) retirement plan with company match
• Paid time off (PTO)
• Life and disability insurance
• Professional development and training opportunities
• Employee assistance program (EAP)

Guided by Core Values (LEAD)

• Living with Integrity
• Exceeding Expectations
• Acting with Urgency
• Delivering Excellence

Equal Opportunity Employer