Warehouse and Onsite Freight Clerk

Key Responsibilities

• Receive, inspect, and process incoming freight shipments for accuracy and condition.
• Verify shipping documentation against purchase orders and packing lists.
• Organize and maintain warehouse inventory using established tracking systems.
• Cook with carriers and freight forwarders to schedule deliveries and pickups.
• Prepare and label freight for outbound shipment to event venues.
• Maintain accurate records of all freight movements, including bills of lading and delivery receipts.
• Conduct regular inventory counts and reconcile discrepancies.
• Ensure compliance with safety protocols and maintain a clean, organized warehouse environment.
• Communicate with vendors, exhibitors, and internal teams regarding freight status and requirements.

Onsite Event Operations (During Setup/Teardown)

• Transition to event venue to oversee freight receiving and distribution during setup.
• Manage onsite freight dock operations, including check-in and routing of shipments.
• Cook with exhibitors, contractors, and event staff to ensure timely delivery of materials.
• Track and document all incoming and outgoing freight at the event site.
• Resolve freight-related issues and discrepancies in real-time.
• Aid with the organization of storage areas and material handling equipment.
• Support teardown operations, including coordination of outbound freight and return shipments.
• Maintain accurate onsite freight records and prepare post-event reports.
• Ensure adherence to venue regulations and safety standards.

Qualifications

• High school diploma or equivalent.
• Minimum 2 years of experience in warehouse operations, freight handling, or logistics.
• Proficiency with inventory management systems and Microsoft Office Suite.
• Strong understanding of shipping documentation, including bills of lading and freight manifests.
• Excellent organizational skills with keen attention to detail.
• Valid driver's license and reliable transportation.
• Strong communication and customer service skills.
• Ability to work flexible hours, including evenings, weekends, and extended shifts during events.

Preferred Qualifications

• Experience in event logistics or trade show operations.
• Forklift certification.
• Familiarity with freight carrier systems and tracking platforms.
• Knowledge of customs documentation for international shipments.
• Experience with warehouse management software (WMS).
• Ability to stand and walk for extended periods.
• Comfortable working in varying environmental conditions (warehouse and event venues).
• Ability to climb stairs, bend, kneel, and reach as needed.