Volunteer Administrative Assistant
Position Summary
The Volunteer Administrative Assistant will work directly with the Executive Director to support daily operations, maintain organization, coordinate communications, and help keep projects moving forward. This position is ideal for someone seeking hands-on experience in nonprofit administration, executive support, project coordination, or office management.
Responsibilities
- Manage and maintain calendars and schedules
- Schedule appointments and meetings
- Make and return phone calls on behalf of the organization
- Aid with email management and correspondence
- Maintain records, files, and organizational documents
- Help track projects and deadlines
- Cookordinate communication with volunteers, schools, and community partners
- Attend virtual team meetings when available
- Provide general administrative support to the Executive Director
Qualifications
- Located in the United States preferred
- Strong organizational skills
- Professional phone and email etiquette
- Ability to maintain confidentiality
- Comfortable using Google Workspace (Docs, Sheets, Calendar)
- Detail-oriented and dependable
- Self-starter who can work independently
- Previous administrative or executive assistant experience is helpful but not required
Time Commitment
5–10 hours per week
What You'll Gain
- Nonprofit leadership experience
- Administrative and project management experience
- Professional references based on performance
- Networking opportunities with educators, artists, and community leaders
- The satisfaction of helping expand arts education opportunities for students
Ideal Candidate
We are looking for someone who enjoys creating order from chaos, keeping projects organized, following up on details, and helping a mission-driven organization become stronger and more efficient. Please note you must be located in the US.
To Apply
Please submit:
- A brief introduction
- Resume (if available)
- Relevant administrative experience
- Why you would like to support Arts4Schools
Email ceo@arts4schools.org
Subject Line: Volunteer Administrative Assistant Application
Everything is an Art. Help us build the next 10 years of impact.