Vendor Services Specialist

About the role

We do not provide sponsorship or work C2C. We are hiring on behalf of our client for a Vendor Services Specialist. This will be an onsite role based in Indiantown, FL and will be a 1-year contract, W-2. The Vendor Services Specialist supports vendor-related activities during all phases of outages (pre-outage, outage, and post-outage). The coordinator will work with vendors to manage contracts, monitor performance, and ensure compliance with expectations.

Responsibilities

• Pre-Outage Responsibilities:
  • Preparation: Gain a thorough understanding of all outage-related Purchase Orders (POs) and set them up accurately. Submit change orders or request changes as necessary.
  • Communication: Establish and maintain clear lines of communication with vendors to set expectations and address any concerns.
  • Rate Updates: Confirm that vendor rates are accurate per the vendor contract/quote.
• Outage Responsibilities:
  • Error Management: Adjust or communicate any errors on POs or service confirmations to prevent payment delays.
  • Invoice Approval: Approve service confirmations and monitor burn rates.
  • Summary and Timesheets: Ensure vendors provide weekly summaries and daily service confirmations.
  • Communication: Maintain clear communication with vendors throughout the outage.
  • Invoice Confirmations: Ensure non ERS vendors convert service confirmations to invoices and assist vendors with invoice related issues.
• Post-Outage Responsibilities:
  • Cost Summary: Ensure vendors provide a post-outage cost summary.
  • Invoicing: Ensure that all invoicing is complete and accurately recorded.
  • Negotiations: Participate in cost negotiations and provide vendor reviews.
  • Rental Management: Ensure all rentals are returned and invoicing is completed.

Qualifications

• Associate's or Bachelor's degree in:
• Business Administration
• Supply Chain Management
• Finance/Accounting
• Project Management
• Engineering Technology
• Equivalent utility or outage experience may substitute for formal education.

Benefits

• Comprehensive Health and Income Protection Benefits
• 401(k) Savings Plan
• Paid Vacations for Qualifying Positions

Pay

The base salary range for this position, which is dependent upon experience, qualifications and skills, is estimated to be ($35.00/hr‑$40.00/hr). WECTEC Staffing Services offers competitive pay to all of our employees.