Vendor Manager

About the role

The Vendor Manager oversees the Group responsible for coordinating and managing the services from various vendors, including a 3PL warehouse, which improve the readiness of NYC’s Public Health Emergency Stockpile, and the Citywide Health Emergency Field Operations Logistics Group, for response operations.

Responsibilities

• Manage the Vendor management Group, including two coordinators, creating, and maintaining oversight of Group goals, objectives and milestones, and tracking through completion
• Oversee the execution, tracking and spend down of Bureau yearly fiscal contracts, procurement processes, and Bureau purchase order requests
• Manage the contractual relationship between DOHMH and the City’s 3PL emergency stockpile RSS warehouse, continuously enhancing readiness capabilities and ensuring all requirements are adhered to, including:
• Ensuring vendor purchases and maintains DOHMH indicated PPE (Living Stockpile) inventory in their nationwide distribution centers, that would be earmarked for NYC to use during an emergency, and update formulary as needed.
• Overseeing the conduct of quality checks (inventory accuracy, product integrity) for PPE (Living Stockpile) and rotation to ensure stock is unexpired, and within acceptable shelf life.
• Ensuring proper storage and maintenance of ventilators that would need to be brought to a “patient-ready” upon request
• Managing the maintenance, including rotation and shelf-life extension coordination, of a pharmaceutical cache to support first responders, healthcare workers and PODs, to support mass prophylaxis in response to an aerosolized anthrax release
• Aiding in the development, documentation, and testing of CHEFO ERG/ICS logistics roles, functions, responsibilities, and coordination processes; participating in drills and exercises
• It is expected that the Vendor Manager will be a key member of the incident command structure during emergency

Requirements

• Three or more years’ experience managing staff in an office setting supporting procurement, supply chain, or logistics operations through work related, but not limited to, any of the following areas: sourcing and procurement, fiscal process management and/or supply chain improvement
• Strong project/program management skills with experience developing written reports, policy/procedures and executive-level briefings
• Exceptional writing, communications, organizational and interpersonal skills

Qualifications

• The ideal candidate for this position must be a pro-active and self-motivated individual with the ability to work in teams and in a highly dynamic environment with multiple stakeholders and timelines

Skills

• Successful completion of the Incident Command System (ICS) and National Incident Management System (NIMS) courses (100, 200, 700, and 800)
• Strong analytical skills and ability to manage and report complex information
• Desire to grow professionally, develop new skills and willingness to work outside of comfort zone
• Ability to prioritize and work in fast-paced environment with hard deadlines
• Fluency in Microsoft Word, Excel, Outlook, and PowerPoint

Benefits

• Generous Paid Time Off and Holidays
• An attractive and comprehensive benefits package including Medical, Dental and Vision
• Flexible Spending Accounts and Commuter Benefits
• Company Paid Life Insurance and Disability Coverage
• 403 (b) + employer matching and discretionary company contributions
• College Savings Plan

Additional Information

• This is a temporary grant-funded position ending in November 2027
• This individual must reside in the tri-state area (NY, NJ, CT) by their confirmed start date
• Possibility of relocation to New York City (5 boroughs) or surrounding New York State counties
• This individual will be expected to work non-business hours during emergencies
• PHS is proud to be an equal opportunity employer and encourages applications from women, people of color, persons with disabilities, lesbian, gay, bisexual and transgender individuals, and veterans

Schedule

Monday-Friday, 9am-5pm

35 hours per week