Vendor Management Coordinator

About The Role

As a newly established team, this role will also be responsible for assisting in building out foundational documentation, including Desktop Procedures (DTPs), process flows, and job aids, to standardize how the team operates. This person will directly execute and manage vendor requests while assisting and leading our offshore resources, ensuring consistent quality and turnaround.

What You'll Do

• Directly process and manage new vendor requests end-to-end in Coupa, including collection and validation of required documentation (W-9/W-8, bank letters, VAT/tax registration, etc.)
• Perform verification of vendor banking and tax details to reduce fraud risk before activation
• Partner directly with business owners and other stakeholders to resolve onboarding blockers and documentation gaps
• Configure and maintain vendor catalogs directly within Coupa, including item/service data, pricing updates, and punch-out integrations
• Troubleshoot catalog issues with Coupa admins and coordinate directly with vendors to keep content accurate and current
• Process ongoing vendor record updates — banking changes, contact/address updates, tax documentation renewals, and approval group/routing changes
• Apply and enforce verification protocols for sensitive changes (e.g., banking detail updates) to protect against fraud
• Conduct regular audits of the vendor master file, directly identifying and remediating duplicate, inactive, or incomplete records
• Maintain data quality standards and execute cleanup cycles in partnership with Procurement Operations and IT
• Own the creation and upkeep of Desktop Procedures (DTPs) for all core team functions (onboarding, catalog setup, maintenance, cleanup)
• Build clear, repeatable process flows/diagrams for key workflows to support consistency, training, and audit readiness
• Continuously update documentation as processes evolve or systems change
• Use documentation as the foundation for training new team members, including offshore resources
• Lead, coach, and manage day-to-day work of the offshore resources, ensuring adherence to SLAs and documented processes
• Assign and balance workload across the team, directly stepping in on complex or escalated vendor issues
• Train team members using established DTPs and process documentation; identify gaps and update materials as needed
• Serve as the go-to point of contact for stakeholders on day-to-day vendor questions and issues
• Provide regular updates to Procurement leadership on volume, cycle times, and data quality/documentation progress

Who You Are

• 2+ years of experience in vendor management, procurement operations, or supplier enablement, ideally including 1+ years leading or mentoring a team
• Strong hands-on experience with a procurement/P2P platform (Coupa strongly preferred), including catalog management
• Experience creating process documentation (DTPs, SOPs, process flows/diagrams) — this is a core, not incidental, part of the role
• Experience managing or coordinating with offshore/distributed teams
• Solid understanding of vendor onboarding compliance requirements (tax documentation, banking verification, fraud-prevention controls)
• Comfortable operating in a "builder" capacity on a new team — establishing process where none currently exists
• Detail-oriented, organized, and able to balance hands-on execution with team leadership

Pay

The base salary range for this role is $109,000 to $145,000. The starting salary will be determined by job-related knowledge, skills, experience, and the market location. In addition to base salary, our total rewards package includes a discretionary bonus, equity awards, and a comprehensive benefits program (all based on eligibility).

Benefits

• Medical, dental, and vision insurance - 100% paid for by CoreWeave
• Company-paid Life Insurance
• Voluntary supplemental life insurance
• Short and long-term disability insurance
• Flexible Spending Account
• Health Savings Account
• Tuition Reimbursement
• Ability to Participate in Employee Stock Purchase Program (ESPP)
• Mental Wellness Benefits through Spring Health
• Family-Forming support provided by Carrot
• Paid Parental Leave
• Flexible, full-service childcare support with Kinside
• 401(k) with a generous employer match
• Flexible PTO
• Catered lunch each day in our office and data center locations
• A casual work environment
• A work culture focused on innovative disruption

Export Control Compliance

This position requires access to export controlled information. To conform to U.S. Government export regulations applicable to that information, applicant must either be (A) a U.S. person, defined as a (i) U.S. citizen or national, (ii) U.S. lawful permanent resident (green card holder), (iii) refugee under 8 U.S.C. 1157, or (iv) asylee under 8 U.S.C.1158, (B) eligible to access the export controlled information without a required export authorization, or (C) eligible and reasonably likely to obtain the required export authorization from the applicable U.S. government agency. CoreWeave may, for legitimate business reasons, decline to pursue any export licensing process.