Vendor, Financial & Workforce Planning Analyst

Core Responsibilities

• Lead budgeting activities for assigned departments, ensuring alignment with strategic priorities and enterprise objectives.
• Develop and maintain frameworks and processes that enable leaders to proactively manage budgets, investments, workforce plans, and financial performance.
• Partner with FP&A and subdivision leadership to deliver financial insights, investment recommendations, and executive-ready reporting.
• Support continuous planning activities by analyzing financial trends, risks, opportunities, and resource demands.
• Develop reporting and dashboards that provide visibility into budgets, workforce trends, vendor spend, and operational performance.
• Drive continuous improvement of financial, workforce, and vendor management processes through automation and AI-enabled solutions.
• Identify opportunities to simplify workflows, improve data quality, reduce manual effort, and increase operational efficiency.
• Leverage tools such as Claude, Microsoft Copilot, and other emerging technologies to enhance reporting, forecasting, analysis, and decision-making.
• Build sustainable mechanisms to capture, communicate, track, and report financial and operational performance.
• Support strategic workforce planning activities, including headcount planning, contractor management, location strategy, and capacity forecasting.
• Analyze workforce and financial data to provide recommendations that balance business needs with financial objectives.
• Partner with leadership teams to monitor strategic initiatives, resource utilization, and investment priorities.
• Serve as the primary point of contact for vendor activities, supporting managers through onboarding, contracting, approvals, and renewals.
• Execute vendor management governance processes to ensure third-party spend aligns with approved budgets and financial plans.
• Partner with Enterprise Supply Management, Procurement, Accounting, FP&A, and department managers throughout the contract lifecycle.
• Oversee contract approval processes and ensure compliance with Vanguard and subdivision policies and procedures.
• Manage vendor renewals, contract repositories, purchase requests, invoicing support, and financial reconciliations.
• Track, analyze, and report contract, vendor, and spend data to support effective financial management and strategic decision-making.
• Provide guidance and training to managers on procurement, vendor onboarding, and contracting processes.
• Resolve vendor, contracting, invoicing, and payment-related issues in partnership with key stakeholders.
• Build strong relationships across Corporate Systems, FP&A, Accounting, Enterprise Supply Management, and senior leadership teams.
• Translate complex data into actionable insights and compelling narratives for leadership audiences.
• Influence decision-making through fact-based recommendations and operational expertise.

Qualifications

• Strong analytical, financial modeling, problem-solving, and critical thinking skills.
• Strong written, verbal, and executive communication skills with the ability to translate complex information into actionable insights.
• Advanced proficiency with Microsoft Office products, including Excel, PowerPoint, Word, and Teams.
• Experience managing multiple priorities and delivering high-quality results in a fast-paced environment.
• Demonstrated ability to identify process improvement opportunities and implement scalable solutions.
• Strong organizational skills with attention to detail and commitment to accuracy.
• Able to build effective partnerships and influence stakeholders across all levels of the organization.
• Experience working with financial data, budgeting, forecasting, purchasing, vendor management, or business operations.

Preferred Qualifications

• Experience leveraging AI tools, including Claude, Microsoft Copilot, or similar technologies to improve business outcomes and operational efficiency.
• Experience building dashboards, visualizations, and executive reporting solutions.
• Experience supporting workforce planning, strategic planning, or operational management activities.
• Strong data storytelling skills and ability to present recommendations to senior leadership.
• Demonstrated curiosity and passion for emerging technologies, automation, and AI-enabled ways of working.
• Experience working within large, complex organizations with cross-functional stakeholder groups.