VAS Packaging & Procurement Coordinator - 1st Shift

Pay: $20 to $22 per hour (based on experience)

Schedule: Monday to Friday, 8:00 AM to 4:30 PM

About the Role

RJW Logistics Group is dedicated to hiring and developing talent who want to make an impact and be a part of an industry-leading organization. At RJW, we are committed to our employees’ success and to producing continuous innovation that drives the retail logistics industry forward.

We are thrilled to announce the launch of our Employee Ownership Program—an exciting opportunity designed to empower, motivate, and reward our dedicated team members. Here’s what you can look forward to:

• Ownership Stake: Become a co-owner of the company and take pride in knowing that your hard work directly contributes to your own financial growth and the company's prosperity.
• Financial Rewards: Enjoy the potential for increased earnings through share appreciation.
• Sense of Belonging: Feel a deeper connection and commitment to your work as you become an integral part of the company's journey and success story.
• Community and Collaboration: Join a community of like-minded individuals who are equally invested in the company's mission and vision, fostering a collaborative and supportive work environment.
• Cost: The program costs nothing to you. As long as you are employed with RJW, you will enjoy the benefits of the program. Additionally, shares will be given to you on a yearly basis based on salary.

The VAS Packaging & Procurement Coordinator is responsible for providing administrative and operational support to the VAS packaging and procurement manager. This position will focus on managing purchase order entry, assisting with material sourcing, supporting supplier communication, and helping drive cost management initiatives. This role plays a key part in ensuring efficient, compliant procurement processes and consistent material availability to support ongoing business operations.

Responsibilities

Strategic Procurement & Sourcing Support

• Support and help develop and execute procurement strategies for warehouse supplies, VAS materials, and operational consumables to support current operations and future growth.
• Support and help lead supplier sourcing initiatives, including evaluation, selection, onboarding, and performance management of vendors.
• Support supplier relationships and performance, conducting regular business reviews, resolving issues, and driving continuous improvement within the procurement supply base.
• Analyze spending and market trends using data-driven insights to identify saving opportunities.

Vendor & Cost Management

• Assist the Procurement Manager by monitoring purchase orders, invoices, and pricing to confirm vendor billing accuracy and flag variances or cost discrepancies for review and resolution.
• Maintain and update pricing and cost trackers, gathering supplier quotes and data to support the Procurement Manager in identifying cost-saving opportunities and budget impacts.
• Identify and implement continuous improvement initiatives related to packaging materials, equipment, and supplier capabilities.
• Support the Procurement Manager in vendor pricing and terms discussions by preparing cost comparisons, gathering historical data, and participating in negotiations as directed.

Inventory & Supply Chain Oversight

• Assist the Procurement Manager in monitoring inventory levels by running regular reports, identifying potential stockouts or excess, and helping prioritize replenishment needs.
• Coordinate with warehouse, operations, and logistics teams to track incoming materials, confirm delivery dates, and help resolve discrepancies between system records and physical inventory.
• Maintain accurate item, lead time, and supplier data in the WMS/system, updating records as directed to support reliable demand planning and purchasing decisions.

Systems, Process & Cross-Functional Leadership

• Help improve procurement-related processes, controls, and documentation standards within enterprise systems (e.g., Great Plains, WMS, TMS).
• Assist Manager in procurement inputs for facility expansions, new customer onboarding, and VAS service launches.
• Assist procurement manager as a point of contact for cross-functional partners (operations, warehouse, logistics, and finance) to share purchase status updates, coordinate priorities, and resolve routine order or inventory questions.
• Assist with process improvement initiatives by helping map current-state processes, tracking recurring issues, and providing data or suggestions that support more efficient, standardized practices.

Additional Responsibilities

• Complete general administrative tasks for the Procurement Manager, including filing, document organization, meeting preparation, and follow-up on action items.
• Assist with special projects assigned by the Procurement Manager, such as vendor clean-up efforts, data validation exercises, or support for new system/process rollouts.
• Ensure compliance with internal controls, vendor agreements, and procurement policies.

Requirements

• Bachelor’s degree in Supply Chain Management, Business, Operations, or a related field (or equivalent combination of education and progressive experience).
• Minimum 1-3 years of progressive experience in procurement, sourcing, packaging, or supply chain management.
• Strong understanding of inventory management, logistics coordination, and enterprise procurement systems.
• Advanced proficiency in Microsoft Excel and business reporting tools.

Skills

• Independent judgment and decision-making
• Strategic thinking and problem-solving
• Good communication skills
• English (written and verbal) required

Physical Demands

• Must be able to occasionally lift and/or move up to 50 pounds.
• Must be able to stand; walk; stoop; kneel; crouch; or crawl.
• Must be able to activate phone systems utilizing keyboards and buttons.
• Must be articulate and comfortable speaking in front of others.
• Regularly works in an indoor/office environment and required to sit and/or use repetitive hand motion.
• Frequently required to talk, hear, stand and walk.
• Must be able to work in excess of continuous 8 hours when required.
• Must be able to work under stressful situations, have good cognitive skills, maintain work accuracy, and the ability to concentrate on more than one task at a time.
• Must have the ability to read and discern visual images on a variety of media with 20/20 corrected vision.
• Must be able to speak and communicate clearly over telephones.
• Must be in sound physical health as determined by a certified licensed physician with no evidence of the use of controlled substances.

Work Environment

• Combination of office and work environment, the employee is occasionally exposed to moving mechanical parts, and fumes or airborne particles.
• The noise level in the work environment will range from quiet to moderately loud.
• Must be able to travel between facilities.

Benefits

• 401(k) & 401(k) Matching
• Medical/Dental/Vision Insurance
• Employee Discount
• Flexible Spending Account
• Health Savings Account
• Paid Time Off & Sick Days
• Short & Long-Term Disability Insurance
• Accidental & Critical Illness Insurance