UT Exam Proctor

Primary Purpose

To proctor written/electronic examinations. Assists with internal (RVU) and external placement tests (other institutions, agencies) and course exams. On‑site on Parker campus.

Essential Job Functions

• Supervise students taking exams via Zoom application, according to NBME and RVU Office of Testing guidelines.
• Monitor student check‑in: ensure a secure exam environment with no forbidden items, check camera angles, etc., per the Honor Code.
• Record and upload Zoom video of exam sessions.
• Follow guidelines for testing and troubleshooting, as laid out in the manual provided.
• Monitor NBME e‑mail inbox and answer student inquiries.
• Check exam cart and complete set‑up checklist.
• Monitor student check‑in: ensure that students scan in with ID badge and perform security checks for forbidden items.
• Distribute all exam materials in an efficient and secure manner.
• Set up and monitor all testing areas to ensure compliance with Office of Testing rules and to prevent cheating.
• Attend departmental training sessions as scheduled.
• Perform other exam‑related duties as assigned.
• Closely monitor all students during exam sessions.
• Report any irregularities to the Office of Testing Director and/or Assistant Director.
• Report any inappropriate or unprofessional behavior (throughout the entire process) to the Office of Testing Director and/or Assistant Director.
• Fill out Non‑Professional Conduct reports as necessary.
• Communicate with Office of Testing Administrative Assistants to establish work schedule; frequently check for changes.
• Troubleshoot students’ minor technical issues with electronic testing software (ExamSoft or NBME).

Marginal Job Functions

• Ensure the testing area is free of debris and study materials before and after each exam.
• Other duties as assigned to ensure the secure and efficient completion of assigned exams.

Required Knowledge, Skills, and Abilities

• Ability to work with Windows laptop computers and learn new programs/technology.
• Ability to follow through and work independently.
• Ability to work well as part of a team.
• Flexibility with schedule and last‑minute changes, if necessary.
• Possess strong communication and analytical skills.
• Strong organizational skills with attention to detail and the ability to manage multiple tasks.
• Ability to work flexible hours on short notice.
• Ability to work part‑time on an as‑needed basis.
• Ability to learn, follow, and implement detailed instructions.
• No relationship with current or future students.
• Experience with the Zoom application.
• Previous (exam) proctoring experience helpful.
• Demonstrated commitment to valuing equity, diversity and contributing to an inclusive working and learning environment.

Minimum Qualifications

• High School Diploma or G.E.D. equivalent from a regionally accredited institution.

Preferred Qualifications

• Associate’s Degree or some college.
• Previous experience working in a higher education environment, preferably in student services.
• Final applicant will be required to pass a background check and drug screening.
• Mandatory COVID‑19 vaccination policy for all employees and students (effective July 1, 2021).
• Qualified applicants may be contacted for an additional video interview; monitor email including spam and promotions folders.

Physical Requirements

• Ability to orally communicate effectively with others.
• Ability to communicate effectively in writing, using the English language.
• Ability to work cooperatively with colleagues and supervisory staff at all levels.
• May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.
• May be required to use various equipment/supplies such as pens, pencils, calculators, computer keyboards, telephone, etc.
• May be required to transport oneself to other campus offices, conference rooms, and on occasion, to off‑campus sites to attend meetings, conferences, workshops, seminars, etc.