Used Equipment Sales Administrator

About the role

Kirby-Smith Machinery, Inc. is a leading distributor of heavy equipment and cranes in the central United States. We are seeking a dynamic and detail-oriented individual to join our team as a Used Equipment Sales Administrator.

Responsibilities

• Communicates and supports the Kirby Smith vision and core values of One Mission, One Team, One Plan, One Goal
• Answers and routes incoming telephone calls to the appropriate team member
• Maintains and updates CDK equipment pricing, descriptions, and related records, including adding units to Multi-Media/All Access
• Verifies and updates CRM information for traded and acquired equipment inspections
• Maintains used equipment listings in Machinery Trader and IronConnect, including images, videos, hours, and equipment specifications
• SUBMIT Lien searches and reports results for traded and purchased equipment
• Manages and distributes the daily Machine Deal of the Day through All Access Quick Quotes
• CORPORATES WITH THE RENTAL AND MARKETING DEPARTMENTS TO OBTAIN UPDATED EQUIPMENT PHOTOS AND VIDEOS AS NEEDED
• COORDINATES FREIGHT ACTIVITIES IN SUPPORT OF THE USED EQUIPMENT TEAM
• Processes invoices for Branch 50 auction sales
• Processes incoming used equipment documentation, including purchase orders and bills of sale, accurately and timely
• Captures and maintains key data for acquired and traded equipment, including original cost or trade allowance, estimated repair costs, and projected BSP and WSP resale values
• CREATES STOCK NUMBERS AND ISSUES AND TRACKS PURCHASE ORDERS FOR EQUIPMENT ACQUISITIONS, FREIGHT, AND THIRD-PARTY SERVICES
• CODES AND SUBMITS INVOICES TO ACCOUNTING AND RESOLVES INVOICE DISCREPANCIES
• Maintains complete and organized digital equipment records in Multi-Media throughout the equipment lifecycle, including acquisition, inspection, reconditioning, warranty, sale, and delivery
• AFFILIATES WITH MONTH-END CLOSING ACTIVITIES AS ASSIGNED
• AFFILIATES WITH MANAGEMENT WITH DEPARTMENTAL PROJECTS AND ADMINISTRATIVE SUPPORT
• ASSISTS MANAGEMENT WITH DEPARTMENTAL PROJECTS AND ADMINISTRATIVE SUPPORT
• TRAVELS TO BRANCH LOCATIONS AS NEEDED TO SUPPORT BUSINESS OPERATIONS
• ATTENDS AND ACTIVELY PARTICIPATES IN MICROSOFT TEAMS MEETINGS AND OTHER REQUIRED MEETINGS
• CONSISTENT AND RELIABLE ON-SITE ATTENDANCE
• PERFORMS OTHER JOB-RELATED DUTIES AS ASSIGNED

Qualifications

• High school diploma or equivalent required
• Basic knowledge of heavy construction and earthmoving equipment, including the ability to identify equipment types, models, and attachments
• Proficient in Microsoft Office Suite and web-based applications
• Ability to organize, prioritize, and manage a high volume of departmental documentation with accuracy and attention to detail
• Experience working with customer relationship management (CRM) systems and equipment listing platforms preferred
• Excellent interpersonal, verbal, and written communication skills
• Strong attention to detail with the ability to maintain accurate records
• Strong problem-solving and organizational skills

Physical Requirements

• Pushing/Pulling/Lifting/Carrying up to 25 pounds without assistance
• Physical ability to squat, twist, turn, bend, stoop, climb, and reach overhead
• Physical ability to perform work for extended hours
• Ability to adhere to personal protective equipment (PPE) policy and maintain individual PPE

Benefits

Comprehensive benefits package (including medical/dental/vision), 401K with Company Match, Generous PTO Package/Paid Holidays, Short/Long Term Disability, Growth opportunities, Paid Training, Family-owned and operated, Health and wellness

Pay

Commensurate with experience

Schedule

N/A