US Accounting Associate

We need to output HTML fragment with headings

for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. We must not repeat job title as heading. Must not include Job ID etc. Must preserve all substantive info. Remove boilerplate: Application Deadline, Department, Location, Compensation? Actually Compensation is given; we need to include Pay section if posting actually states them. The posting includes "Compensation: $24,446 - $27,879 / year". Also later "Compensation & Benefits" includes salary range. So we should include Pay section with that salary range. Benefits? The posting mentions "Compensation & Benefits" but only salary range is given; no explicit benefits described. There's no benefits details besides maybe "Compensation & Benefits" heading but no list. We should not create Benefits section unless posting actually states them. It only says "Compensation & Benefits" but no details. So we should not include Benefits section. Schedule? The posting says "Part Time – 20 Hours per week". That's schedule info. So we can include Schedule section with that. Also location: Remote, based in East Coast Time Zone. Could be included maybe in About the role? Not a specific section heading; we could put location in About the role paragraph. The instructions: Use headings for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we need to decide which sections have content. We have: - About the role: description paragraph(s) about role purpose. We have a paragraph: "The US Accounting Associate provides transactional and administrative accounting support to the US Finance function..." etc. That's suitable. - Responsibilities: list of duties. We have many bullet-like paragraphs under "Key Responsibilities" with subheadings. We should extract those into a

• list. Must preserve all substantive info; we can combine into list items. - Requirements: maybe "Required Skills, Knowledge and Expertise" includes required skills etc. That could be Requirements or Skills. The instruction says use

  for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we need to map content to these headings. We have "Required Skills, Knowledge and Expertise" which is a list of required skills etc. Could go under Requirements or Skills. Also there is "Preferred Experience" etc. Could be Qualifications? Actually Qualifications often includes education/experience. We have "Relevant coursework, certificate, associate degree, or equivalent practical experience..." That's qualifications. Also "At least 1 year of relevant experience..." That's also qualifications. So we could put those under Qualifications. Then Skills could be the list of skills like attention to detail, organizational skills, Excel proficiency, communication, ability to work independently, confidentiality. Also "Preferred Experience using Sage Intacct..." etc could be under Skills or Preferred Qualifications. But we only have headings: Skills, Qualifications, Requirements. We need to avoid duplication. Let's think: - Requirements: could be the mandatory requirements (education, experience). Qualifications could be preferred qualifications? But the instruction list includes both Requirements and Qualifications as separate possible headings. We need to decide based on content. We have: Required Skills, Knowledge and Expertise (list): - Relevant coursework, certificate, associate degree, or equivalent practical experience in Accounting, Finance, Business Administration, or a related field. - At least 1 year of relevant experience in accounts payable, bookkeeping, accounting support, payroll administration, or similar finance operations. - Strong attention to detail and commitment to accuracy. - Good organizational and time-management skills, with the ability to manage routine deadlines and competing priorities. - Working proficiency in Microsoft Excel and comfort learning finance and payroll systems. - Ability to communicate professionally and effectively with staff, vendors, and other stakeholders. - Ability to work independently within defined procedures and as part of a collaborative team. - Commitment to confidentiality and appropriate handling of sensitive financial and employee information. Then Preferred Experience: - Experience using Sage Intacct or another ERP/accounting system. - Experience using ADP or another payroll platform. - Previous experience in a nonprofit, international NGO, or similarly complex organization. Physical Demands: description. Thus we could treat: - Requirements: the mandatory items (education, experience). Could be first two bullet points. - Qualifications: maybe the preferred experience? Or we could combine all under Skills? But we have a separate Skills heading for soft/technical skills. Better: - About the role: description paragraph. - Responsibilities: list of duties (from Key Responsibilities). - Requirements: mandatory education/experience (first two bullet points). - Skills: the list of skills/abilities (attention to detail, organizational, Excel, communication, independence, confidentiality). Could also include proficiency in Excel etc. - Qualifications: preferred experience (Sage Intacct, ADP, nonprofit experience). Could also include physical demands? But physical demands is not a qualification; maybe we could include under Requirements? But it's not a requirement; it's a note. Could be omitted? The instruction says preserve ALL substantive information; we should include physical demands somewhere. Could be under Requirements as a note? Or maybe under About the role? But better to add a separate section? Not in allowed headings. Could we add a

  after Skills? The instruction says use headings for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). It doesn't forbid other headings, but says "Use

  for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." It implies we should use those headings for sections; we could still add other headings but better to stick to those. Physical demands could be placed under Requirements as a note, or under About the role. I'd add a paragraph under Requirements after the list. - Pay: salary range. - Schedule: part-time 20 hours per week. We also have location remote, east coast timezone. Could be included in About the role. We must not include boilerplate: Application Deadline, Department, Location, Compensation (we already used Pay), Grade, Status, Reports to, Matrix Manager, Line Manages, Updated, Safeguarding level, Equal Opportunity Employer, Application Review Process, Note About Use Of AI, Additional Information (legal authorization, sponsorship, accommodation). Those should be removed. We must preserve all substantive information: that includes the description of role, responsibilities, required skills, preferred experience, physical demands, pay, schedule. Also maybe the mention of "Works closely with the Finance Manager, US Operations & Compliance and the Staff Accountant" etc is in responsibilities. We need to ensure we don't invent or summarize away detail. Keep details. Now produce HTML fragment:

  About the role

  The US Accounting Associate provides transactional and administrative accounting support to the US Finance function. The role supports accurate and timely accounts payable, cash receipts, payroll administration, vendor records, and financial documentation in accordance with WfWI policies, procedures, and internal controls. Working closely with the Finance Manager, US Operations & Compliance, the Staff Accountant, People and Culture, vendors, and staff across the organization, the role helps ensure the smooth day-to-day operation of US finance activities. The position is responsible for completing assigned transactions and maintaining supporting documentation accurately and on time, while escalating exceptions, control issues, or unusual transactions to the Finance Manager.

  Responsibilities

  • Finance Team Collaboration: Works closely with the Finance Manager, US Operations & Compliance and the Staff Accountant to support efficient day-to-day US accounting and finance operations. Coordinates with finance colleagues to ensure transactions are appropriately documented, coded, processed, and available for reconciliation and month-end close.
  • People and Culture, Staff & Vendor Support: Collaborates with People and Culture to support semi-monthly payroll administration and maintenance of payroll schedules and documentation. Serves as a point of contact for routine accounts payable and expense reimbursement inquiries from staff and vendors. Coordinates with budget holders and approvers to obtain appropriate approvals and supporting documentation. Maintains professional working relationships with vendors and external service providers and resolves routine documentation queries.
  • Accounts Payable & Expense Reimbursements: Process accounts payable transactions in accordance with organizational policies, procedures, delegated authorities, and internal controls. Monitor the Accounts Payable mailbox and ensure invoices and supporting documentation are reviewed and processed on a timely basis. Review invoices, check requests, and expense reimbursements for completeness, appropriate approval, coding, and required supporting documentation. Code and process approved invoices in Sage Intacct or other designated accounting systems. Maintain vendor records and supporting documentation, including W-9 collection and verification. Prepare payment templates and supporting documentation for authorized review and release. The role does not approve or release payments. Support year-end vendor reviews and preparation of information required for Forms 1099 and 1096 reporting.
  • Cash Receipts & Transaction Processing: Process and record cash receipts accurately and on time within the accounting system. Maintain complete supporting documentation for assigned financial transactions in accordance with record-retention requirements. Assist the Staff Accountant with reconciliations and transaction reviews as assigned.
  • Payroll Administration Support: In partnership with People and Culture, support the administration of semi-monthly payroll and related employee benefit transactions. Maintain payroll schedules and assist with payroll data verification, documentation, and routine system administration. Provide payroll documentation and transaction information required for reconciliation and reporting by the Staff Accountant and Finance Manager.
  • Financial Administration, Controls & Audit Support: Ensure assigned transactions are processed in accordance with organizational policies, procedures, delegated authorities, and internal control requirements. Maintain accurate and complete accounting records and supporting documentation for audit and compliance purposes. Assist with audit requests, financial record retrieval, and routine finance administration as assigned. Identify incomplete documentation, unusual transactions, or potential control issues and escalate them promptly to the Finance Manager. Contribute to improvements in routine finance processes that strengthen efficiency, accuracy, and financial stewardship.

  Requirements

  • Relevant coursework, certificate, associate degree, or equivalent practical experience in Accounting, Finance, Business Administration, or a related field.
  • At least 1 year of relevant experience in accounts payable, bookkeeping, accounting support, payroll administration, or similar finance operations.

  Physical Demands: This is a computer-based role requiring extended screen time and regular remote collaboration. It may occasionally require evening work to meet critical finance deadlines. Reasonable adjustments will be made to enable the successful performance of the role in line with WfWI’s commitment to equality, diversity and inclusion.

  Skills

  • Strong attention to detail and commitment to accuracy.
  • Good organizational and time-management skills, with the ability to manage routine deadlines and competing priorities.
  • Working proficiency in Microsoft Excel and comfort learning finance and payroll systems.
  • Ability to communicate professionally and effectively with staff, vendors, and other stakeholders.
  • Ability to work independently within defined procedures and as part of a collaborative team.
  • Commitment to confidentiality and appropriate handling of sensitive financial and employee information.

  Qualifications

  • Preferred experience using Sage Intacct or another ERP/accounting system.
  • Preferred experience using ADP or another payroll platform.
  • Previous experience in a nonprofit, international NGO, or similarly complex organization.

  Pay

  $24,446.00 – $27,879.00 per year (Grade E).

  Schedule

  Part Time – 20 Hours per week.

  We should not include location remote etc. Could we add location