Up to $26/hour | Executive Admin Assistant | Weekly Pay!

About the role

HB Staffing is seeking an Executive Admin Assistant to join a growing and dynamic team in Santa Ana, CA.

Responsibilities

• Provide administrative support to the CEO, including scheduling, meeting coordination, note-taking, and follow-up on action items.
• Create new project numbers and assist with initial project setup.
• Partner with the CEO to update project production schedules and calendars.
• Communicate project startup details to customers and internal team members.
• Maintain and update the company’s general calendar.
• Answer main line phone calls as needed; phone volume is light due to the automated phone system.
• Serve as backup support for other departments and roles as needed, including Marketing Assistant, Proposal Administrator, and Engineering Administrator.
• Maintain and revise company-wide documents, including the Company Quality Manual, Safety Manual, and other operational documentation.
• Order and track office supplies.
• Support special projects as assigned by leadership.

Requirements

• 5 years of experience in an Administrative Assistant or similar administrative support role.
• Experience supporting executive leadership and/or operations teams.
• Project management experience.
• Experience working in a construction, engineering, or other project‑based environment.
• Experience supporting project‑based contracts or project setup activities.
• Microsoft Project experience with strong Microsoft Office skills, including Word, Excel, Outlook, and PowerPoint.
• Experience creating, editing, formatting, and updating professional documents.
• Strong customer service and communication experience.
• Experience using a CRM or customer database system.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• High attention to detail and follow‑through.

Qualifications

• Bachelor's degree in business administration, or equivalent.

Skills

• Microsoft Project
• Microsoft Office (Word, Excel, Outlook, PowerPoint)
• CRM/customer database systems
• Organizational and multitasking abilities
• Customer service and communication
• Attention to detail

Benefits

• Health benefits after 30 days
• Weekly paychecks
• Career coaching opportunities

Pay

Fixed rate of $26/hour

Schedule

Monday – Friday