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Jobs · OTHR · South Carolina

UNIV - Residency Program Coordinator I (Part-Time) - Department of Emergency Medicine

MUSC Health · Charleston, SC · 4 mo ago
On-siteOTHRPart-time

About the role

The Emergency Medicine Residency Program at the Medical University of South Carolina (MUSC) seeks a highly organized and detail-oriented individual to provide comprehensive administrative and logistical support.

Responsibilities

  • Assist with logistics related to Weekly Didactics Sessions and Departmental Grand Rounds (35%)
  • Corresponds with Grand Rounds presenters to obtain all required information for faculty and APP CME eligibility requirements, as determined by MUSC’s CME Office.
  • Completes the annual Grand Rounds CME application.
  • Prepares monthly Grand Rounds flyer and packet of required documents and sends them to MUSC’s CME Office in a timely manner to obtain approval for CME eligibility.
  • Works closely with Curriculum Chief and EM Faculty to ensure Curriculum is up-to-date, especially with last-minute changes.
  • Works closely with Clerkship Director/APD regarding attendance, for residents and faculty. Sends periodic attendance percentage reports to residents and core faculty.
  • Sends weekly Didactic emails (info and location).
  • Responsible for ordering food for attendees at weekly didactics and grand rounds. Ensures appropriate budgets are utilized and sends invoice/attendance to Fiscal Manager for processing.
  • Covers Outside Rotation Responsibilities (10%)
  • Covers Outside Rotation Responsibilities (10%)
  • Covers Outside Rotation Responsibilities (10%)
  • Oversees Departmental Moonlighting Process (10%)
  • Processes internal/external moonlighting paperwork for residents, once approved for moonlighting. Obtains GME and Department Chair approvals. Processes timesheets, confirms that date/hours listed match the schedule and appropriate signatures are obtained. Sends timesheets to Department Administrator to process payment. Regularly ensures that approved residents are meeting requirements for moonlighting to continue. Reports any violations to Residency Leadership. Coordinates and prepares for Residency-Related Meetings (15%)
  • Aids in scheduling and meeting preparation for semi-annual reviews, Clinical Competency Committee (CCC) meetings, and Program Evaluation Committee (PEC) meetings.
  • Reserves all classroom space for Weekly Didactics, Departmental Grand Rounds, Simulation, and any other educational events.
  • Reserves space for annual ABEM ITE and acts as secondary proctor.
  • Aids in securing space during onboarding/orientation month (July). Helps to coordinate the distribution of orientation materials to the new interns. Provides Administrative Support to Core Faculty and Residents (25%)
  • Schedules meetings for Program Director and Associate/Assistant Program Director and maintains/updates appointment calendars as necessary.
  • Drafts and/or transcribes letters, reports, e-mail and other written communications for Program Director.
  • Aids some core faculty and residents in preparation of presentations, abstracts, manuscripts and other documents relating to the Emergency Medicine Residency Program, as needed.
  • Provides editorial and administrative assistance in preparing manuscripts for publication in various medical journals.
  • Distributes training-related information to residents, as requested, including departmental and institutional policies.
  • Aids in maintaining documentation of curriculum, accreditation documents, manuals, conference handouts, manuscripts, etc.
  • Maintains and updates Program Directors and Associate/Assistant Program Directors curriculum vitae, as requested.
  • Other Duties as Assigned (5%)
  • Absorbs ability to assist and fill in during recruitment and onboarding season.
  • Absorbs ability to attend monthly GME Program Coordinator meetings (GME) and quarterly GMEC meetings.
  • Absorbs ability to attend residency meetings as requested.

Qualifications

A bachelor's degree and one year relevant program experience. Physical Requirements: Ability to perform job functions in an upright position. Ability to perform job functions in a seated position. Ability to perform job functions while walking/mobile. Ability to work indoors. Ability to work outdoors in all weather and temperature extremes. Ability to work in confined/cramped spaces. Ability to perform job functions from kneeling positions. Ability to squat and perform job functions. Ability to perform 'pinching' operations. Ability to fully use both hands/arms. Ability to perform repetitive motions with hands/wrists/elbows and shoulders. Ability to reach in all directions. Possess good finger dexterity. Ability to maintain tactile sensory functions. Ability to lift and carry 15 lbs., unassisted. Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. Ability to push/pull objects, up to 15 lbs., unassisted. Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. Ability to see and recognize objects close at hand. Ability to see and recognize objects at a distance. Ability to determine distance/relationship between objects; depth perception. Good peripheral vision capabilities. Ability to maintain hearing acuity, with correction. Ability to perform gross motor functions with frequent fine motor movements.

Benefits

Commensurate with experience.

Pay

$45,300.00 - $77,000.00

Schedule

20 hours per week

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