UNIV - Research Financial Coordinator - Hollings Cancer Center

This position is critical to the Clinical Trials Office (CTO) at the Hollings Cancer Center (HCC). The Financial Coordinator works closely with CTO clinical operations, the regulatory unit, and other University departments including the Office of Research Sponsored Programs (ORSP). Responsibilities include managing research grant activities (both federal and non-federal), overseeing the submission and execution of contracts within Cayuse, and developing and negotiating study budgets.

Responsibilities

• Budget Development (35%):
  • Oversee the budget process for all new trials conducted through the HCC Clinical Trials Office (CTO).
  • Work closely with approved third-party entities to receive prospective reimbursement analysis (PRA) information.
  • Translate study procedures outlined in protocols and PRAs, understanding how calendars impact billing compliance.
  • Review CTMS clinical calendars and develop the SPARC study calendar structure, including CPT codes and budget input.
  • Collaborate with MUSC Principal Investigators (PIs), CTO, and ancillary services to ensure all trial costs are incorporated into study budgets.
  • Review complex research protocols to extract budget-relevant information.
  • Analyze information from the HCC Resource Allocation and Feasibility Team (RAFT) and work with study coordinators to identify financial feasibility issues.
  • Develop relationships with HCC PIs to review PRAs, study budgets, and contracts, obtaining necessary approvals.
  • Negotiate budgets with sponsors when costs are not fully covered and determine financial viability.
  • Develop complex budgets accounting for personnel, patient care services, indirect costs (IDCs), start-up costs, and CTO services based on approved fee schedules.
  • Ensure study contracts, budgets, and calendars align with PRAs to promote research billing compliance.
  • Track budget review and negotiation status, ensuring timely study activation.
  • Report budget milestones in the clinical trials management system (CTMS) and keep stakeholders (sponsors, PIs, study teams) informed.
  • File and organize budget documents and correspondence per CTO policies.
• Trial Budget Maintenance (30%):
  • Oversee the budget process for all amendments conducted through the HCC CTO.
  • Review amended CTMS clinical calendars and updated PRA information to adjust budgets accordingly.
  • Review complex research protocols to extract budget-relevant changes.
  • Negotiate budget amendments with sponsors and assess financial viability.
  • Ensure amended study contracts, budgets, and calendars align with PRAs for billing compliance.
  • Track the status of budget reviews and negotiations to ensure timely amendment execution.
  • Review amendments and ensure budget changes and contracts are executed properly.
  • File and organize budget documents and correspondence per CTO policies.
• Contract Management (20%):
  • Work closely with ORSP to adhere to University policies and procedures for research contract review.
  • Collaborate with MUSC legal for service agreements as needed.
  • Use Cayuse to create and submit new studies and contract amendments for review.
  • Develop internal budgets per MUSC policy, ensuring alignment with PRAs, negotiated sponsor budgets, and consent documents.
  • Track contract review status and ensure timely submission and processing for study activation.
  • Report contract milestones in the CTMS and keep stakeholders informed.
  • File and organize contract documents and correspondence per CTO policies.
• Training, Continuing Education, Reporting, and Additional Duties (15%):
  • Participate in CTO start-up and amendment pending projects, staff meetings, PI Office Hours, and CRG meetings to provide updates.
  • Engage in special projects or workgroups focused on process improvement or strategic planning.

Requirements

• A high school diploma and three years of professional experience in accounting, auditing, finance, or commercial lending.
• A bachelor’s degree with multiple accounting courses may substitute for two years of the required work experience.
• Computer literacy.

Physical Requirements

• Ability to perform job functions in an upright position (Frequent: 2-6 hours per shift).
• Ability to perform job functions in a seated position (Frequent: 2-6 hours per shift).
• Ability to perform job functions while walking/mobile (Frequent: 2-6 hours per shift).
• Ability to work indoors (Continuous: 6-8 hours per shift).
• Ability to work in confined/cramped spaces (Infrequent: 0-2 hours per shift).
• Ability to bend at the waist (Infrequent: 0-2 hours per shift).
• Ability to squat and perform job functions (Infrequent: 0-2 hours per shift).
• Ability to fully use both hands/arms (Continuous: 6-8 hours per shift).
• Ability to perform repetitive motions with hands/wrists/elbows and shoulders (Frequent: 2-6 hours per shift).
• Ability to reach in all directions (Frequent: 2-6 hours per shift).
• Good finger dexterity (Continuous: 6-8 hours per shift).
• Ability to maintain tactile sensory functions (Continuous: 6-8 hours per shift).
• Ability to lift and carry up to 15 lbs., unassisted (Infrequent: 0-2 hours per shift).
• Ability to lift objects up to 15 lbs. from floor level to 36 inches, unassisted (Infrequent: 0-2 hours per shift).
• Ability to lower objects up to 15 lbs. from 36 inches to floor level, unassisted (Infrequent: 0-2 hours per shift).
• Ability to push/pull objects up to 15 lbs., unassisted (Infrequent: 0-2 hours per shift).
• Ability to maintain 20/40 vision, corrected (Continuous: 6-8 hours per shift).
• Ability to see and recognize objects close at hand (Continuous: 6-8 hours per shift).
• Ability to see and recognize objects at a distance (Continuous: 6-8 hours per shift).
• Ability to match or discriminate between colors (Continuous: 6-8 hours per shift).
• Ability to determine distance/relationship between objects (depth perception) (Continuous: 6-8 hours per shift).
• Good peripheral vision capabilities (Continuous: 6-8 hours per shift).
• Ability to hear and/or understand conversations (Continuous: 6-8 hours per shift).
• Ability to perform gross motor functions with frequent fine motor movements (Continuous: 6-8 hours per shift).

Pay

Pay range: $45,300.00 - $61,100.00 - $77,000.00 per year (hourly pay rate).

Schedule

Scheduled weekly hours: 40.