UNIV - Grants Administrator I - Psychiatry: Administration

Job Duties

• Develop, prepare and submit grant proposals for assigned divisions or PIs related to clinical and basic research.
  • Liaison with Investigators, ORSP grantees and sub-awardees in the assembly of documents needed for submission.
  • Obtain and review program announcements to determine submission process and initiate the indicated process (CAYUSE 424, Grants.gov, etc).
  • Aid investigators with budget design and budget justifications.
  • Ensure the budget is within funding agency and MUSC policies.
  • Engage subcontractors and consultants and obtain necessary information from them for submission process.
  • Responsible for the final submission of grants and contracts, including routing IPFs on Cayuse and following up for all routing approvals.
• Perform duties related to the receipt and administration of funded awards.
  • Receive JIT/NOA information provided by ORSP or sponsor, manage the collection of required items for the JIT/NOA.
  • Authorize and manage the establishment of accounts in Workday, verifying the proper approvals, dates, budget amounts, etc.
  • Initiate and maintain necessary documentation for establishing subcontracts and consultants as needed.
  • Aid in re-budgeting requests for awards and contracts.
  • Track and facilitate communication between PI and funding agencies regarding changes in effort, contractual arrangements, no-cost extensions, carryover requests etc.
  • Aid in continuation/RPPR reporting; collect required documentation, review and submit information in required systems (Commons, Assist, etc.).
  • Initiate, route, and track Cayuse IPF.
• Research Procurement: Oversees research procurement and reimbursements for assigned divisions.
  • Create and disseminate procurement forms for faculty and staff to use when requesting purchases.
  • Check for accuracy/compliance and work with faculty and staff on procurement needs and processes all complete procurement requests within 48 hours.
  • Orders supplies; processes memberships, dues and licenses; processes lab payments, as well as other non-standard orders at the request of appropriate individuals.
  • Processes travel documents, including but not limited to conference registrations and travel reimbursements for all Psychiatry Central Divisions/Programs.
• Communication and Other Duties:
  • Clearly and professionally communicates grant/program matters with diverse stakeholders and communicates financial information clearly and concisely.
  • Verbal communication skills are professional. Adapt communication style to suit different audiences, from technical finance teams to non-financial staff.
  • Maintains confidentiality while conveying sensitive financial information.
  • Presents high level overview and detailed financial data, including variance explanations of all grants/programs at monthly meetings with leadership.
  • Participates in faculty meetings.
  • Mets routinely with program faculty and grant PI’s to review status of contracts, grants and other sponsored agreements.
  • Other duties as assigned by the Department of Psychiatry Administration to support initiatives in the Department.

Minimum Requirements

• A bachelor's degree and three years business, personnel, grant-in-aid or public administration experience.

Physical Requirements

• Ability to perform job functions in an upright position.
• Ability to perform job functions in a seated position.
• Ability to perform job functions while walking/mobile.
• Ability to work indoors.
• Ability to work outdoors in all weather and temperature extremes.
• Ability to work in confined/cramped spaces.
• Ability to bend at the waist.
• Ability to fully use both hands/arms.
• Ability to perform repetitive motions with hands/wrists/elbows and shoulders.
• Ability to reach in all directions.
• Possess good finger dexterity.
• Ability to maintain tactile sensory functions.
• Ability to lift, carry, lower, push or pull objects 15 lbs or more, unassisted.
• Ability to maintain 20/40 vision, corrected.
• Ability to see and recognize objects close at hand.
• Ability to see and recognize objects at a distance.
• Ability to match or discriminate between colors.
• Ability to determine distance/relationship between objects; depth perception.
• Good peripheral vision capabilities.
• Ability to hear and/or understand conversations.
• Ability to perform gross motor functions with frequent fine motor movements.
• Ability to work in dusty areas.