Unit Secretary, Part-Time

Location: 200 Somerset St., New Brunswick, NJ 08901. Evening shift, Monday–Friday 5:00 PM–9:00 PM, part‑time (20 hours/week).

About the role

Our Unit Secretaries play an important role in supporting the daily operations of the unit and helping patients, families, providers, and staff stay connected and informed. By providing organized, responsive administrative support and coordinating essential information, our Unit Secretaries help create an efficient environment where teams can focus on delivering excellent patient care.

Responsibilities

• Providing clerical and administrative support, including correspondence, reports, meeting materials, and maintaining files
• Answering telephone calls, screening calls, taking messages, and responding to routine inquiries
• Managing incoming and outgoing mail and communications
• Coordinating inpatient and ambulatory scheduling with outside referring facilities
• Supporting monthly partner meetings, including preparing PowerPoint presentations and sharing annual wellness visit data
• Tracking data in Epic and assisting with reports, patient outreach, and follow‑up activities
• Supporting practice managers with action items, expectations, workflow changes, and operational needs
• Providing Epic training to staff as needed and serving as a liaison between the Medical Group and primary care practices
• Maintaining office systems, supplies, and equipment while following departmental and hospital policies and procedures
• Handling sensitive and confidential information with discretion

Requirements

• High School Diploma or General Education Degree (GED)
• Proficiency with word processing software
• Strong typing, organizational, and communication skills
• Attention to accuracy
• Ability to work independently
• Ability to maintain confidentiality

Preferred Qualifications

• 1–3 years of general clerical experience
• Hospital experience
• Knowledge of medical terminology

Pay

Hourly wage range: $17.64 – $21.20 per hour. The compensation offered will depend on factors including the candidate's educational background, skills, and professional experience.

Schedule

Evening shift, Monday through Friday, 5:00 PM–9:00 PM; part‑time, 20 hours per week.