Unit Secretary, OR/Pre-Admission Testing, Per Diem

Major Responsibilities

• Greets and directs patients, families, visitors, and hospital personnel.
• Provides basic information on policies and procedures or direct requests to appropriate persons.
• Captures and coordinates the flow of information to and from all areas within the department.
• Answers internal and external phone calls promptly and prioritizes urgent patient information.
• Contacts physicians or unit staff members as appropriate.
• Aids in maintaining the order, organization, and currency of logs and records and patient charts.
• Helps ensure an efficient sharing of information within the unit.
• Processes information needed for a variety of patient services and treatment areas such as, but not limited to, radiology, the laboratory, dietary, housekeeping.
• Enters and tracks data into the computer system pertaining to admissions, training, and discharges.
• Arranges various tests and procedures, including, but not limited to, laboratory tests, radiology procedures, and treatments for rehabilitation services.
• Aids in maintaining proper inventory of standard supplies and materials.
• Prepares requisitions to maintain established levels.
• Maintains all billing receipts.
• Prepares for new admissions and discharges by securing admission kits, chart labels, room labels, forms and checking rooms for readiness.
• Assembles charts, adds patient’s name to census list, processes diet slip and other admission information.
• Performs a variety of routine clerical and computerized duties, such as sorting and faxing information and forms, maintaining or creating files, records and logs, taking and relaying phone messages and routine information.
• Arranges for patient transport as ordered by the clinical team.
• Keeps waiting areas, conference room and grief sitting areas organized and stocked with information.
• Participates in training and performance improvement activities as directed.
• May transcribe physician orders according to hospital procedures.
• May notify RN of all STAT orders according to established timeline.

Position Qualifications

• All responsibilities are essential job functions.
• Licenses/Certifications/Educations Required: Equivalent to high school plus additional specialized training.
• Knowledge of a variety of office procedures, operation of office equipment such as computer.
• Experience/Skills Required: Ability to handle multiple priorities and effective communication. 3 to 12 months experience.
• Unless certification, licensure or registration is required, an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements.

Physical Demands And Environmental Conditions

• Work is considered sedentary.
• Position requires work indoors in a normal office environment.

Benefits

Everyone Is a Caregiver At UMass Memorial Health, everyone is a caregiver – regardless of their title or responsibilities. Exceptional patient care, academic excellence and leading-edge research make UMass Memorial the premier health system of Central Massachusetts, and a place where we can help you build the career you deserve. We are more than 20,000 employees, working together as one health system in a relentless pursuit of healing for our patients, community and each other. And everyone, in their own unique way, plays an important part, every day.

Qualifications

Responsible managers will review competencies with position incumbents. Department-specific competencies and their measurements will be developed and maintained in the individual departments.

Equal Opportunity Employer

We’re striving to make respect a part of everything we do at UMass Memorial Health – for our patients, our community and each other. Our six Standards of Respect are: Acknowledge, Listen, Communicate, Be Responsive, Be a Team Player and Be Kind. If you share these Standards of Respect, we hope you will join our team and help us make respect our standard for everyone, every day.