Unit Secretary - Mental Health Inpatient - RMC - Full-time - Night

Capital Health is the region's leader in providing progressive, quality patient care with significant investments in exceptional physicians, nurses, and staff, as well as advanced technology. Capital Health is a dynamic healthcare resource accredited by the DNV, including two hospitals, an outpatient center, a satellite ED, and an expansive network of primary and specialty care. Capital Health Medical Group consists of over 600 physicians and providers offering primary, specialty, and hospital-based services.

About the Role

Transcribes physicians' orders accurately and in a timely manner. Generates and maintains tools necessary for patient care (Kardex, MAR, Nursing Flowsheets, and other treatment sheets). Creates, maintains, and terminates patient charts in compliance with Medical Records guidelines. Obtains and files test results, lab reports, and treatments in charts. Ensures the integrity of the medical record, including patient identification on all chart forms. Maintains chart forms in correct placement behind the correct chart tab and guarantees all documents are placed in preparation for transfer or discharge. Returns old records to the medical record department upon discharge and sends thinned charts to new units upon transfer.

Maintains patient census and status boards, log books, and computer databases, ensuring data is current and accurate. Copies records and other information as needed. Ensures the unit is appropriately supplied with necessary forms and supplies. Expedites delivery of materials and supplies by preparing orders and tracking paperwork. Prepares unit charges as appropriate. Performs other duties as assigned and adapts to changing department demands.

Answers and places telephone calls timely, takes accurate messages, and pages personnel or physicians as needed. Facilitates patient movement into and out of the unit, coordinating with transport and admission personnel. Provides non-clinical information to patients, family members, visitors, staff, and physicians. Monitors communication in the nursing station to protect patient confidentiality. Schedules diagnostic tests and lab work as prescribed. Assists in answering call bells and communicating patient needs efficiently. Handles medication deliveries from Pharmacy and places them in appropriate storage.

Requirements

• High school diploma or GED.
• One year of experience or training in a secretarial role or currently enrolled in an accredited nursing school or medical professional healthcare program.
• English speaking skills.
• Basic organizational and reception skills.
• Knowledge of medical terminology and transcription skills.
• Customer-focused with strong mental, behavioral, and emotional abilities.

Physical Demands and Work Environment

• Frequent physical demands: Sitting, standing, walking, carrying objects, pushing/pulling, twisting, bending, reaching forward, reaching overhead, wrist position deviation, pinching/fine motor activities, keyboard use/repetitive motion.
• Occasional physical demands: Climbing (e.g., stairs or ladders), squat/kneel/crawl.
• Continuous physical demands: Talking or hearing.
• Lifting requirements: Floor to waist: 35 lbs; Waist level and above: 35 lbs.
• Sensory requirements: Very accurate 20/40 near and far vision, color discrimination, accurate depth perception, accurate hearing.
• Anticipated occupational exposure risks: Bloodborne pathogens, chemicals, airborne communicable diseases, uneven surfaces or elevations, dust/particulate matter.

Pay

The pay range for this full-time equivalent (1.0 FTE) position is $17.00 - $20.85 per hour. Actual compensation may differ depending on assigned hours and position status (e.g., part-time).

Schedule

• Scheduled weekly hours: 40
• Usual work day: 8 hours, rotating weekends

Benefits

• Medical Plan
• Prescription drug coverage & In-House Employee Pharmacy
• Dental Plan
• Vision Plan
• Flexible Spending Account (FSA) – Healthcare and Dependent Care
• Retirement Savings and Investment Plan
• Basic Group Term Life and Accidental Death & Dismemberment (AD&D) Insurance
• Supplemental Group Term Life & AD&D Insurance
• Disability Benefits – Long Term (LTD) and Short Term (STD)
• Employee Assistance Program
• Commuter Transit and Parking
• Voluntary Life Insurance (Employee, Spouse, Child)
• Voluntary Legal Services
• Voluntary Accident, Critical Illness, and Hospital Indemnity Insurance
• Voluntary Identity Theft Insurance
• Voluntary Pet Insurance
• Paid Time-Off Program