Unit Secretary - Cardio Thoracic & Vascular Surgery

About the role

Perform routine secretarial and clerical services in support of department activities.

Responsibilities

• Order and maintain appropriate supplies for the department
• Schedule and arrange meetings and/or appointments
• Answer phones and take messages or redirect calls appropriately
• Open, sort, and route mail to the appropriate individuals
• Perform simple data entry, transferring information to predefined spreadsheets
• Greet and direct visitors
• Prepare and disseminate correspondence
• Type letters, memoranda, reports, and other correspondence from rough drafts or provided copy
• Develop and prepare routine, repetitive department reports from given data
• Prepare non-routine reports as directed by supervisor
• Compose routine letters and memoranda for review and approval by supervisor
• Take and transcribe dictation as needed; may use shorthand
• Create and set up filing systems for the department
• Maintain records and files within the department

Requirements

• High school diploma or equivalent
• 1 year of clerical/secretarial experience

Skills

• Typing 35–50 words per minute preferred
• Basic computer skills preferred — word processing, data entry