Unit Clerk

About the role

Elderwood at Waverly is looking for a Temporary Full-Time Unit Clerk to work Monday – Friday, 8 am – 4 pm. The Unit Clerk team provides administrative support to ensure the health and well-being of residents by coordinating documents, managing supplies, scheduling appointments, and maintaining confidentiality.

Responsibilities

• Demonstrates understanding and implementation of regulatory guidelines; audits medical records and maintains required audit documentation.
• Closes Medical Records following hospitalization or permanent discharge of the resident.
• Performs other medical record procedures under the direction of the Unit Manager.
• Upholds all rules pertaining to protection, safekeeping, and confidentiality of resident information.
• Assists Medical Records with preparation of Admission/Discharge Summary forms.
• Types organizational lists and performs other secretarial functions for the unit.
• Distributes mail to residents and staff of the unit.
• Answers call light signals; directs or assists as appropriate.
• Coordinates preparation of forms and documents needed for Medical Records, Treatment Books, Resident Care Planning meetings, and MDS assessments (e.g., aide assignment sheets, ROM/Ambulation Records, skin and behavior records).
• Coordinates obtaining of information from all disciplines for Inter-disciplinary Discharge Summary and sends information to the appropriate destination in a timely manner.
• Schedules appointments for consults/follow-ups for residents, including Podiatry and Dental Consultant appointments and influenza vaccinations, if applicable.
• Notifies attending physicians of due dates for visits as required.
• Responsible for inventory and requisitioning of supplies needed on the nursing unit, including nursing treatment supplies and printing of forms.
• Maintains lab report schedule for admission, routine and annual requirements, or special needs of residents; completes appropriate forms and schedules appointments for lab draws.
• Assists with obtaining statistics for nursing monthly report and for annual survey by state health department.
• Photographs residents upon admission and places picture in Medication Book.
• Assists with obtaining room labels for resident rooms.
• Assists with transporting residents and passing meals as necessary and directed; obtains approvals for transportation and schedules van transportation.
• Attends facility meetings, staff meetings, and required or preferred in-services.

Qualifications

• Minimum of 16 years of age required.
• High school diploma or equivalent preferred.
• Employment Certificate/Permit required for applicable individuals.
• Office practice skills necessary.
• Knowledge of medical records processing preferred but not required.
• Attention to detail and accuracy in work required.
• Personal qualities of tact, dependability, caring, and compassionate attitude toward residents.
• Understanding of need for confidentiality and discretion in processing information about residents required.
• Basic understanding of medical terminology and accepted abbreviations.
• Position requires regular interaction with residents, coworkers, visitors, and supervisors.
• Must be able to read, write, speak, and understand the English language at an intermediate or more advanced level to ensure a safe work environment and effective communication.