Undersea Security Program Senior Executive Assistant

What You Will Be Doing

• Own the N975 Director’s and Deputy Director’s full schedule; integrate and deconflict with the N975 Technical Director’s schedules
• Prioritize conflicting requests, manage and adapt to short notice changes
• Draft, edit, and disseminate classified and unclassified correspondence
• Receive and route incoming correspondence and formal technical products
• Develop and deliver white papers for proposed tasks
• Maintain records of received documentation and data
• Control classified documents, records, and packages
• Maintain repositories, checklists, procedures, and documentation libraries
• Transfer approved data from classified and unclassified networks
• Prepare briefing materials for senior leadership oversight groups
• Set agendas, circulate read-aheads, and track follow-ups
• Coordinate decision briefs
• Determine and execute meeting logistics and facility preparation
• Submit, monitor, and coordinate classified visit access requests
• Verify GENSER clearances of visitors
• Provide senior administrative services to USP Technical Directors and Program Managers
• Manage logistics of facilities including GENSER and SCI spaces
• Coordinate cleaning and maintenance schedules
• Manage reportable equipment inventories
• Coordinate IT services and equipment
• Manage facility and supply purchases

Qualifications

• Bachelor’s degree in Business Management, Communications, Public Relations, Engineering Management, or other related field OR ten years of equivalent experience in Executive level support
• At least five years of experience in Executive level support
• Experience in using Microsoft Office tools (Outlook, Word, Excel, Powerpoint, Teams, etc)
• Experience in using the Defense Travel System (DTS)
• U.S. citizen, possessing a U.S. Department of Defense (DoD) SECRET clearance and eligible for a TOP SECRET clearance*
• Strongly Desired Professional Certifications such as Certified Administrative Professional (CAP), Project Management Professional (PMP), or Microsoft Office Specialist (MOS)
• Experience in using Microsoft Sharepoint
• Experience in using the Defense Information System for Security (DISS)
• Certification as a Data Transfer Agent
• Strong business writing and editing; ability to craft executive-level products