Underground Assistant Project Manager

Responsibilities

• Assist with the management of Underground installation projects in commercial and industrial facilities
• Design fire systems
• Positively represent the company in all customer interactions
• Oversee and communicate project progression
• Develop comprehensive project plans to meet schedules and budgets, including scope of work, budgets, and current status of each construction project
• Monitor and manage projects to comply with safety, quality, productivity, and profitability requirements
• Understand and follow all published codes, standards, and unique project specifications
• Identify changes in projects that impact cost, schedule, and/or labor requirements
• Ensure AHJ requirements and departmental procedures are followed
• Convey professionalism, fairness, and concern for customers, labor, and management
• Coordinate change orders in a timely manner and drive toward overall margin improvement on every job
• Communicate and report status to project team members, customers, and management
• Track project expenditures and installation progress through reviews of status reports; modify schedules and plans as required
• Provide responsive, concise, accurate, and professional support to all customers and personnel; ensure timely follow-up on all customer concerns and issues
• Follow up with superintendents to ensure responses or updates are given to customers as required
• Actively participate in turnover meetings, design meetings, post-job meetings, and weekly department meetings
• Attend job site pre-construction or other meetings as needed
• Attend inspections as licensed representative as needed
• Coordinate with Construction Project Coordinator on pipe-on-job schedules, inspections, fabrication deliveries, and equipment deliveries
• Gather quotes for fabrication for Construction Operations Manager release to supplier
• Review quotes for loose materials on new projects to ensure budgets are accurate
• Perform monthly “Cost to Complete” reports for ongoing construction projects to review with Construction Operations Manager
• Coordinate with Superintendents, Construction Administrator, Construction Project Coordinator, Designers, and Estimators to ensure each construction project is successful
• Coordinate with other departments to ensure proper handover of job information
• Coordinate long-range project planning and scheduling with Construction Operations Manager
• Recommend improvements in project management procedures and overall company business practices

Expectations

• Believe in, live, and support the Mission Statement, Core Values, and Business Plan
• Daily Safety First — start each meeting with a Safety Topic
• Complete monthly jobsite visits/observations
• Hold team accountable for all Safety Initiatives
• Promote safe driving of company vehicles and personal vehicles (with car allowance) — self and team
• Communicate effectively and professionally within the department and with internal and external customers
• Understand and follow HR and Safety Initiatives and Processes
• Conduct weekly meetings with team — Superintendents, Administration, Sales, Design, etc.
• Update status on all jobs — materials, equipment rentals, subcontractors, intercompany jobs, etc.
• Determine jobs to be billed; know projections for the month for Construction/Remodel; ensure daily/weekly billing for Service and Inspections
• Confirm required payment terms on open jobs
• Timely review and sign off on reports: Active, Inactive, Greater than 50% Profitability, Liens and Notices
• Track and ensure profitability of department
• Oversee Change Order Management
• Promote and track department growth — stretch goal of 20%/year (Remodel, Service, and Inspections); department goals discussed annually
• Support and ensure team adherence to all Company SOPs — Job Set Up, Contracts, Change Orders, Purchase Orders, Accounting Processes, Subcontractors, etc.
• Ensure jobs are set up in the correct department (e.g., SC, SR, SS, SD, SI, etc.)
• Ensure Inventory Control measures are in place for department
• Ensure multiple bids for Material Purchasing optimization
• Manage Subcontractors and review/approve all subcontractor invoices prior to payment
• Review Budget vs. Actual Job Costing Details and review findings with department for improvement opportunities
• Maximize Labor Production and Efficiency while maintaining quality standards
• Overhead Review — semi-annual meetings with leadership
• Maintain Quality Control in all aspects of the department
• Ensure Customer Satisfaction and respond to Customer Satisfaction Survey feedback improvement opportunities
• Reduce Turnover and Increase Retention within department
• Training Input and Development of Training Requirements
• Commitment to Training at all levels for all team members
• Be an Expert on Every Aspect of Your Business/Department
• Reports — Sales, Active/Inactive, WIP, Liens and Notices, Unapproved Change Orders, etc.
• Operations — Labor/Productivity, Materials Purchasing
• Sales Administration
• Teamwork — maintain positive interactions within your team, local office, same department in other offices, Accounting, etc.

Knowledge

• Ability to read and understand complex building architectural, mechanical, and electrical documents
• 3+ years of fire systems design experience
• Minimum education of High School Diploma or equivalent
• Knowledge of NFPA standards
• NICET Level II or higher
• ProCore or Project Management software tool experience

Work Experience

• 5+ years of fire systems construction-related project management, coordination experience, or equivalent combination of education and experience
• 5+ years of Underground fire systems experience
• Proficient in fire systems design, NFPA 24 and NFPA codes, HydraCAD, AutoCAD

Skills and Competencies

• Ability to multi-task and prioritize among assignments with a strong adherence to deadlines
• Exceptional verbal and written communication skills, both with internal and external customers
• Must be organized, detail oriented, and self-motivating
• Must have the ability to interact effectively with employees and customers in difficult situations
• Must have valid state driver’s license and good driving record
• Excellent written and oral communication skills
• Proficient in the use of personal computer to include Windows operating systems