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UN Women: ASEAN Coordination and Administrative Support (Retainer), Home-based, Jakarta, National Consultant

UN Women · Home, KS · 3 wk ago
AdministrativePart-time

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action, and peace and security.

The UN has been a strong partner of the Association of Southeast Asian Nations (ASEAN) in advancing Women, Peace, and Security (WPS) since 2017. Under the ASEAN-United Nations Plan of Action 2021-2025, UN Women leads on Women, Peace, and Security in close collaboration with other UN agencies, leveraging its coordination mandate to ensure the UN system delivers on gender equality and the empowerment of women and girls. The UN Women Indonesia Country Office (CO) hosts the ASEAN Liaison Office, which supports ASEAN and its Member States in advancing the WPS agenda in line with global normative frameworks.

About the role

Reporting to the Representative and Liaison to ASEAN, the National Consultant – ASEAN Coordination and Administrative Support works with and provides support to UN Women Indonesia in coordination, in line with UN Women rules and regulations. The consultant contributes to liaising with ASEAN Sectoral Bodies, including providing necessary coordination, operational, financial, and administrative support. The role works in close collaboration with the Programme and Operations unit in the CO and RO, and with UN Women HQs, as required, to resolve complex administrative and financial-related issues and exchange information.

The main objective of the assignment is to provide coordination, operational, and administrative support related to ASEAN to the CO and RO team.

Responsibilities

  • Support the preparation and dissemination of official communications, invitations, and correspondence with ASEAN stakeholders.
  • Maintain regular follow-up with ASEAN Sectoral Bodies to ensure alignment of programme activities with ASEAN priorities and processes.
  • Support procurement, travel arrangement, financial and administrative processes in line with organisational rules and procedures, as required for programme implementation.
  • Manage consultants and suppliers under ASEAN-related matters, including processing payments.
  • Ensure proper documentation and filing of project-related materials and ASEAN coordination records.
  • Document key discussions, outcomes, and follow-up actions from ASEAN-related meetings and activities.
  • Contribute to internal reporting within the organisation.
  • Provide other operational, financial, and administrative support as required to facilitate the effective implementation of ASEAN-related initiatives.

Workplace

This is a home-based consultancy. The consultant may be requested to work from the office as required.

Competencies

Core Values

  • Integrity
  • Professionalism
  • Respect for Diversity

Core Competencies

  • Awareness and Sensitivity Regarding Gender Issues
  • Accountability
  • Creative Problem Solving
  • Effective Communication
  • Inclusive Collaboration
  • Stakeholder Engagement
  • Leading by Example

For more information on UN Women’s Values and Competencies Framework, visit this link.

Functional Competencies

  • Good knowledge of programme management
  • Ability to administer and execute administrative processes and transactions
  • Ability to create, edit, and present information in clear and presentable formats
  • Ability to manage data, documents, correspondence, and reports information and workflow
  • Strong financial and budgeting skills
  • Strong IT skills

Requirements

Education and Certification

  • Completion of secondary education is required.
  • Bachelor’s degree in Business or Public Administration is an asset.

Experience

  • At least 5 years of progressively responsible experience in coordination, operational, financial, and administration or programme management/support is required.
  • Proven experience in supporting the coordination of high-level consultative workshops for ASEAN government representatives, dialogue partners, institutions, and civil society organisations (CSOs) in Southeast Asia is required.
  • Experience working in a multicultural team is an asset.
  • Experience of working in a computer environment using multiple office software packages is required.
  • Previous work experience working with high-level government officials in ASEAN would be a strong asset.
  • Experience in the use of Quantum and Unall is an asset.

Languages

  • Excellent written and oral communication in English.

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW, and UNIFEM), which focused exclusively on gender equality and women's empowerment.

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