Typist - Human Resources/ Employee Relations, Temporary, RB #26-047

Civil Service Residency Requirements will apply.

Salary: $41,923 – $47,643

Location: City Hall, 65 Niagara Square, Floor 7, Buffalo, NY 14202

About the role

This is a temporary position performing difficult and responsible clerical work in a school administrative office. Incumbents handle varied clerical tasks requiring independent judgment, a complete understanding of office rules, policies, and procedures, and the operation of typewriters, CRT terminals, personal computers, word processors, printers, and other related office equipment.

Responsibilities

• Relieves Principal/Assistant Principal and directs the activities of the administrative office of the school; acts as a liaison between the Principal/Assistant Principal and office/building personnel and faculty members.
• Reproduces and types from various sources letters, bulletins, forms, and memoranda pertaining to a school office; composes and types original written communications.
• Compiles weekly, monthly, and annual reports and records; maintains and updates records on same.
• Compiles, enters, and maintains bi-weekly payrolls of faculty and school staff.
• Receives visitors, answers inquiries and callers, and refers them to proper school officials.
• Receives, sorts, and distributes incoming mail.
• Prepares, maintains, and inputs permanent record cards of pupils; prepares and issues transcripts of pupils’ records to high schools, colleges, and universities.
• Requisitions materials and supplies as approved; checks upon delivery and issues to faculty members/staff.
• May be required to receive, count, and deposit all monies that pass through the office: issues receipts and maintains financial records/reports of same.
• May operate telephone switchboard and other office equipment including typewriter, CRT terminal, personal computer, word processor, printer, and related office equipment.
• May be required to open the school doors for callers to enter the building.
• May be required to take charge of the administrative office during summer months, when school is not in session, or when directed by the Principal/Assistant Principal.
• Performs related duties as required.

Requirements

• Graduation from High School, Business School, GED, or Equivalency Diploma, including or supplemented by a course in typing or keyboarding (proof of education/courses must be presented at time of appointment).

Skills

• Thorough knowledge of office terminology, procedures, and equipment.
• Thorough knowledge of Business Arithmetic and English.
• Clerical aptitude.
• Ability to operate a typewriter/alpha-numeric keyboard at 35 wpm to produce an accurate and clean copy.
• Ability to be trained in the operation of CRT terminal, personal computer, word processor, printer, and related office equipment.
• Ability to understand and carry out oral and written directions.
• Ability to plan and supervise the work of subordinates.
• Ability to establish an effective working relationship with pupils, parents, and school officials.
• Courtesy and tact.
• Physical condition commensurate with the demands of the position.