Typist Clerk II at Tokay High School

About the role

Perform a variety of clerical support duties for an assigned school, department or program according to several specific routines and broadly defined policies and procedures. The Typist Clerk II classification performs a variety of clerical support duties involving application of broadly defined policies and procedures; performs complex and diverse clerical duties requiring independent judgment and action within a specific office functional area, requiring knowledge of the function served or providing sole clerical support to a major school or District office function.

Working conditions: Office environment. Physical demands include dexterity of hands and fingers to operate computer, typewriter and other office machines; sitting for extended periods; bending at the waist, kneeling or crouching; reaching overhead above the shoulders and horizontally to maintain and retrieve files. Board approved 11/2/99.

Responsibilities

• Type letters, memoranda, bulletins, reports, schedules, lists, handbooks, questionnaires, requisitions or other materials from straight copy, rough draft or verbal instructions; compile information from various sources and type a variety of forms.
• Type and perform other clerical duties for the assigned supervisor, certificated personnel, administrators and other staff members as directed.
• Proof documents for accuracy, completeness and conformance to established procedures.
• Compile and tabulate statistical data.
• Develop and maintain a variety of files and records.
• Input a variety of records and information into computer system.
• Answer telephone, greet students and the public and provide routine information and direct inquiries to the appropriate person or office; make phone calls to request or provide information as directed.
• Assist in maintaining records for an assigned program.
• Operate a variety of office machines including a computer terminal, typewriter, calculator and duplicating machines.
• Participate in the attendance function in a school office as assigned.
• Receive and verify applications for program services; receive and review applications for completeness and accuracy according to program guidelines; recommend eligible program participants.
• Review records according to program guidelines to assure continued eligibility of program participants.
• Enroll students and maintain student records as assigned; assist students with information and services as necessary.
• Order, store and issue supplies and materials as directed.
• Assure the timely distribution and receipt of a variety of records, reports and bulletins as directed.
• Receive, sort and distribute incoming and outgoing mail as assigned.
• Perform related duties as assigned.

Knowledge and Abilities

• Knowledge of modern office practices, procedures and equipment.
• Record keeping techniques.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Reading and writing communication skills.
• Oral and written communications skills.
• Basic math.
• Interpersonal skills using tact, patience and courtesy.
• Operation of a computer and assigned software.
• Ability to maintain accurate records and prepare reports.
• Understand and follow oral and written directions.
• Learn to operate a computer terminal.
• Establish and maintain cooperative and effective working relationships with others.
• Type at 45 words net per minute from clear copy.
• Work confidentially with discretion.
• Make arithmetic calculations quickly and accurately.
• Operate a wide variety of office equipment.
• Meet schedules and time lines.
• Plan and organize work.
• Communicate effectively both orally and in writing.

Requirements

Education and experience: Any combination equivalent to high school diploma or equivalent and responsible clerical experience.

Required documents to attach to application (by deadline): High School Diploma or Equivalent OR Associate's Degree OR Bachelor's Degree OR Higher Education Degree AND Typing Certificate for 45 words net per minute from clear copy.

Special requirements/certificates: Attach current typing certificate (within last 6 months) for 45 NWPM (5‑minute test with 5 or less errors); original typing certificate must be verified (Internet certificates not acceptable). A practical job skills test may be administered as part of the interview process. If selected, out‑of‑district applicants must be T.B. tested and fingerprinted. Proof of HS graduation (or higher degree) and typing certificate required.