Treasurer

About the role

Chautauqua Fire District #1 is seeking a dependable and detail-oriented individual to serve as its part-time Fire District Treasurer. The Treasurer serves as the fiscal officer of the Fire District and is responsible for the proper receipt, custody, deposit, disbursement, and accounting of District funds in accordance with GAAP New York State law under the direction of the Board of Fire Commissioners. The Treasurer works closely with the Board of Fire Commissioners and the District's professional advisors to maintain accurate financial records and ensure that the District's NYS and Chautauqua County financial reporting and recordkeeping requirements are met. The Fire District Treasurer is an appointed officer of the Fire District and serves subject to applicable provisions of New York State law and the actions of the Board of Fire Commissioners. The successful applicant will be required to comply with all applicable legal requirements associated with the office, including any required bond or surety requirements.

Responsibilities

• Receive and maintain custody of funds belonging to the Fire District.
• Deposit District funds in the financial institutions designated by the Board of Fire Commissioners and in accordance with applicable requirements.
• Maintain accurate and organized records of District receipts, expenditures, vouchers, checks, deposits, and other financial transactions.
• Process payments and issue checks for expenditures authorized by the Board of Fire Commissioners and otherwise permitted by law.
• Provide appropriate receipts and maintain supporting documentation for monies received by the District.
• Reconcile District bank accounts and maintain accurate financial records.
• Prepare regular financial information and reports for the Board of Fire Commissioners.
• Assist the Board of Fire Commissioners with the preparation of the annual budget by providing accurate financial information regarding expenditures, revenues, available funds, and anticipated financial needs.
• Prepare and maintain records necessary for the District's annual financial reporting requirements.
• File the District's annual financial report with the New York State Office of the State Comptroller and provide required reports to the Board of Fire Commissioners.
• Maintain financial records and supporting documentation for examination, audit, and other required reviews.
• Monitor the District's financial activity and advise the Board of Fire Commissioners of significant financial matters, discrepancies, or concerns.
• Work cooperatively with the District's accountant, auditor, banking institution, and other professional advisors.
• Maintain confidentiality of financial and other sensitive District information.
• Perform other financial and administrative duties appropriate to the office of Fire