Travel Specialist, CIRES

Job Summary

The Cooperative Institute for Research in Environmental Sciences (CIRES) is encouraging applications for a Travel Specialist to join our Finance team! This position facilitates research by providing high-quality travel support to CIRES faculty, research personnel, and administrative staff, and ensures compliance by advising on complex aspects of travel policies and procedures.

Who We Are

At CIRES, the Cooperative Institute for Research In Environmental Sciences, more than 900 people work to understand the dynamic Earth system, including people’s relationship with the planet. An institute at the University of Colorado Boulder, we have partnered with the National Oceanic and Atmospheric Administration (NOAA) since 1967. Our areas of expertise include weather and climate, wildfire and water, changes at Earth’s poles, air quality and atmospheric chemistry, water resources, solid Earth sciences, and more. Our researchers work in 10 CU Boulder departments and eight NOAA laboratories and centers.

Key Responsibilities

Travel Policy, Regulations Research, Interpretation and Advising: 90% - Ensure compliance in all aspects of travel policies and procedures and serve as the authority and single point of contact for researching, interpreting and advising on complex policies and procedures. - Maintain a complete and up-to-date understanding of the Office of Management and Budget’s Uniform Administrative Requirements, Cost Principles, Audit Requirements for Federal Awards, the Fly America Act and other travel regulations and ordinances. - Review, evaluate and approve travel requests in InsideCIRES, Concur, and via email. Prepare travel reconciliation and expense reimbursements in compliance with all travel policies and procedures and sponsored project funding regulations. - Manage a central email inbox with all members of the CIRES Travel team. Respond to emails in a timely manner, and completely, in support of CIRES researchers. - Review and approve Travel Card Applications. - Assist travelers and staff with questions, including, but not limited to, issues involving international travel, non-employee travel, meal per diem, other travel costs, and personal travel. Work with the CIRES Travel team to refine processes, research federal, state, and university policies, and communicate policy or process changes throughout the institute. Other: 10% - As the CIRES expert on Travel laws and regulations, maintain CIRES intranet pages with up-to-date travel policy and procedures along with helpful resources for travelers. - Assist with ad hoc reporting and review related to travel expenditures.

What We Can Offer

The annual hiring range for this position is $55,100-$69,150. Some relocation funds are available for eligible candidates.

Benefits

At the University of Colorado Boulder, we are committed to supporting the holistic health and well-being of our employees. Our comprehensive benefits package includes medical, dental, and retirement plans; generous paid time off; tuition assistance for you and your dependents; and an ECO Pass for local transit. As one of Boulder County’s largest employers, CU Boulder offers an inspiring academic community and access to world-class outdoor recreation. Explore additional perks and programs through the CU Advantage program.

Qualifications

- A bachelor’s degree. Please note that relevant experience can substitute for education on a year-per-year basis. - At least one year of relevant travel experience, or closely related sponsored accounting or administration experience. - An equivalent combination of education and experience may substitute. - Excellent organization, interpersonal and communication skills. - Dedication to customer service and to promoting a positive team environment. - Ability to work in a fast-paced environment with competing priorities. - Ability to thrive both independently and as part of an inclusive and collaborative team. - Ability to navigate and use multiple software applications to support the travel team’s communication of policies and procedures to CIRES researchers. - Proficiency with Microsoft Office (Microsoft Excel, Microsoft Outlook, Microsoft Word, etc.).