Travel & Purchasing Specialist

University of Arkansas, Fayetteville – Temporary (Fixed Term) staff position, 20-25 hours per week, on-site, business-casual dress code.

About the Role

The Travel & Purchasing Specialist provides comprehensive administrative support for departmental travel, managing all aspects of travel arrangements and reimbursement for faculty, graduate students, and guests, along with procurement support. This role ensures compliance with university and college policies, accurate financial documentation, and timely processing of travel and purchasing-related transactions while supporting departmental operations as needed. The position is responsible for closing the office at 5 p.m.

Responsibilities

• Coordinate end-to-end travel support for departmental faculty, graduate students, and guests.
• Prepare and process travel spend authorizations in accordance with university and college policies.
• Arrange and coordinate transportation, lodging, car rentals, and other travel-related logistics.
• Prepare, review, and submit travel expense reports to ensure accuracy, completeness, and timely reimbursement.
• Maintain and appropriately use the departmental and assigned administrative travel card and procurement card in compliance with established guidelines and internal controls.
• Ensure timely, accurate submission and retention of required financial, procurement, and travel documentation.
• Assist with a variety of purchasing activities, including memberships, business meals, and requisitions.
• Provide guidance to faculty and staff on university policies and procedures related to travel and purchasing, under the direction of the college’s accounting center.
• Attend accounting center travel trainings as needed.
• Assist with front office coverage and other administrative support duties as needed.
• Regular, reliable, and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others.

Requirements

• High school diploma or equivalent.
• Experience with Microsoft Word, Excel, and PowerPoint.
• Social media marketing experience.
• Detailed and customer-service experience.
• Strong organization skills and ability to multi-task.

Preferred Qualifications

• Experience in Workday.

Benefits

• University contributions to health, dental, life, and disability insurance.
• Tuition waivers for employees and their families.
• 12 official holidays.
• Immediate leave accrual.
• Choice of retirement programs with university contributions ranging from 5 to 10% of employee salary.