Travel & Administrative Coordinator (Remote)

Job Summary

We are seeking a highly organized and detail-oriented Travel & Administrative Coordinator to support a busy operations team. This position combines administrative support, travel coordination, expense reconciliation, billing support, and data entry responsibilities.

Key Responsibilities

• Cook up and book travel arrangements, including airfare, hotels, and rental cars
• Communicate travel details and itinerary changes to employees via phone and email
• Reconcile travel expenses, receipts, and supporting documentation
• Enter and maintain expense records with a high degree of accuracy
• Monitor shared email inboxes and respond to travel and expense-related inquiries
• Support billing processes and resolve discrepancies in a timely manner
• Partner with payroll and internal departments regarding travel and expense issues
• Maintain spreadsheets and tracking reports related to travel expenses
• Avoid delays by ensuring all receipts and documentation are collected and processed promptly
• Perform data entry and administrative support functions as needed
• Aid with special projects and cross-functional team initiatives

Qualifications

• 3-5 years of experience in an administrative, operations support, travel coordination, or expense management role
• Experience booking business travel, including flights, hotels, and rental vehicles
• Strong attention to detail and ability to manage multiple priorities
• Excellent organizational and time management skills
• Proficiency in Microsoft Office Suite, including Excel, Outlook, and Word
• Strong communication and customer service skills
• Ability to work independently and meet deadlines
• Experience with expense reporting, billing, payroll support, or accounting-related functions preferred
• Experience using Oracle or similar expense management systems is a plus

What We're Looking For

The ideal candidate is proactive, dependable, and highly organized, with the ability to manage travel logistics, expense reporting, and administrative support responsibilities in a fast-paced environment. This role requires excellent communication skills, strong attention to detail, and a commitment to accuracy.

Compensation

$25-$28.00 per hour

Remote Opportunity

Full-Time Position

Apply today if you're an experienced administrative professional with a background in travel coordination, expense reporting, billing support, and operations administration.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.