Travel Accounting Specialist lll

We are the duck. We develop and empower our people, cultivate relationships, give back to our community, and celebrate every success along the way. Aflac, a Fortune 500 company, is an industry leader in voluntary insurance products that pay cash directly to policyholders and one of America's best-known brands. Our business is about being there for people in need.

About the role

This role is hybrid. You will be expected to report to one of our Aflac offices located in Columbus, GA, for at least 60% of the work week. You will work from your home (within the continental US) for the remaining portion of the work week. Details of this schedule will be discussed with your leadership.

Core Values

• Acting with Integrity
• Communicating Effectively
• Pursuing Self-Development
• Serving Customers
• Supporting Change
• Supporting Organizational Goals
• Working with Diverse Populations

Requirements

• Proficient, with work experience, in Microsoft Office, including Outlook, Word, Lync, and PowerPoint; intermediate proficiency with work experience in Excel
• Knowledge of accounting processes and procedures related to accounts payable, travel, and applicable tax laws
• Experience in general ledger accounting with strong analytical skills
• Understanding of basic accounting concepts and terminology
• Ability to perform intermediate math calculations
• Excellent oral, written, and interpersonal communication skills
• Excellent attention to detail and accuracy

Qualifications

• High School Diploma or Equivalent
• Four years of job-related work experience
• Three years of job-specific work experience in Accounts Payable
• Or an equivalent combination of education and experience
• Experience using computerized accounts payable systems (SAP), as well as general ledger systems (preferred)

Responsibilities

• Follows established and documented policies, procedures, and guidelines; maintains, monitors, and audits the activity of assigned department accounts; audits and confirms information (content and calculations) submitted for processing; prepares, schedules, and coordinates database uploads and cycle processing and assists with the process of auditing and confirming the transfer of information between systems
• Processes expenses in an accurate and timely manner and in accordance with company procedures; analyzes and monitors travel expenses to ensure compliance with company and government regulations; collects outstanding travel advances; records appropriate vendor, expense account number, and tax information when processing payments; reviews, codes, and processes check requests; prepares document batches for processing; researches vendor and employee inquiries
• Identifies and compiles data and reviews expenses related to Sales force meetings and contests to ensure associates, employees, and board of directors’ earnings are reported accurately per IRS regulations; completes relevant logs, forms, journal vouchers, and prepares all supporting documentation required to process each transaction
• Maintains user system access; troubleshoots user problems to identify accuracy of user profile; researches and processes ACH returns; conducts system testing for system patches and upgrades
• Audits account statements; uses in-depth knowledge of applicable tax laws related to all department tasks, process flow, and interaction or relationships between accounts to identify and resolve discrepancies, transaction and/or system errors, questionable transactions, potential fraud activity, etc., or requests corrective action from the appropriate team member or department; extracts, compiles, and formats a variety of statistical information to create reports for management
• Works with Financial Services management and other departments to process non-routine or new transaction requests; prepares all required paperwork and gathers all supporting documentation; obtains appropriate approval to prepare, calculate, and process all special requests
• Maintains effective and accurate electronic or manual filing systems that provide a quick-reference database for transactions and other department activities; logs, stamps, copies, and prepares documents for imaging; maintains an up-to-date procedure manual that provides accurate step-by-step procedures to accomplish all assigned tasks
• Recommends improvements to processes and procedures to streamline activities, enhance service turnaround time, improve productivity, and improve quality
• Performs other duties as required

Pay

The salary range for this job is $45,000 to $55,000. This range is specific to the job and salary offers consider a wide range of factors that are considered in making compensation decisions, including, but not limited to: education, experience, licensure, certifications, geographic location, and peer compensation.

Benefits

• Medical, dental, and vision coverage
• Prescription drug coverage
• Health care flexible spending
• Dependent care flexible spending
• Aflac supplemental policies (Accident, Cancer, Critical Illness, and Hospital Indemnity offered at no cost to employee)
• 401(k) plans
• Annual bonuses
• Opportunity to purchase company stock
• 11 paid holidays annually
• Up to 20 days PTO to be used for any reason
• State-mandated sick leave (Washington employees accrue 1-hour sick leave for every 40 hours worked)
• Other leaves of absence, if eligible, when needed to support your physical, financial, and emotional well-being