Transportation Supervisor's Assistant (40 Hour) Office/On-site #260911-8765FM-001

We need to output HTML fragment only, with headings

for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. Must not repeat job title as heading. Must not include Job ID etc. Must preserve all substantive info, remove boilerplate, navigation, legal, EEO, etc. Must not create sections with filler like "commensurate with experience". Must not create Pay/Schedule/Benefits unless posting actually states them. Let's parse the posting. Content: - Introduction: The State of Connecticut, Department of Transportation, Bureau of Highway Operations is seeking a detail‑oriented, highly motivated Transportation Supervisor’s Assistant to support daily operations at the East Hampton Maintenance Facility. This critical role provides administrative, operational, and customer‑service support that directly contributes to public safety and the effective functioning of a DOT maintenance garage. While the immediate vacancy is in the East Hampton Garage, applications from this recruitment may be used to fill future openings in Canterbury, Putnam, Pomfret, Mansfield, East Hampton, and Colchester. - What We Can Offer You: Visit our State Employee Benefits Overview page! Professional growth and development opportunities A healthy work/life balance to all employees Join an award winning agency! CTDOT has been recently awarded the Employer of the Year award by the Connecticut Society of Civil Engineers (CSCE) and named the Women’s Transportation Seminar (WTS) CT Employer of the Year for 2024! - Position Details: Full-time, 40 hours/week Monday-Friday 7:30 AM to 4:00 PM - Position Responsibilities: As a Transportation Supervisor’s Assistant, you will perform a wide range of administrative, clerical, operational, and customer‑service functions in a fast‑paced garage office environment. Duties include: [list] - Additional facility‑support tasks include checking heating fuel tanks, performing gas meter readings, assisting with snow removal, and completing general cleaning duties such as sweeping and restroom maintenance. - Success in this role requires the ability to prioritize effectively during frequent emergencies and competing demands, maintain high accuracy due to the public‑safety nature of the work, and demonstrate strong computer skills (Word, Excel, Outlook, Core, STARS). Strong interpersonal skills and comfort interacting with the public in fast‑moving situations are essential. - Winter & Emergency Requirements: This is an essential employee position with significant storm‑related and emergency responsibilities. Residency within 30 miles of the posted job locations is required. Mandatory overtime from November 1–April 30 for snow and ice operations No extended or out‑of‑state vacations approved during this period Employees may be required to remain on‑site for the full duration of storm events—sometimes several days Must report to work during holiday storms (e.g., Christmas, New Year’s Eve) Additional emergency response required for hurricanes, windstorms, and other non‑winter events Some locations may implement pre‑planned overtime based on operational needs - Additional Information: Pre‑employment physical and work assessment required Strict attendance and sick‑leave policy enforced, with close monitoring for patterns of abuse Candidates must demonstrate initiative, the ability to multi‑task, and professionalism in a demanding environment This role is essential to supporting Connecticut’s roadway safety and maintenance operations - Selection Plan: ... (application instructions) - we need to remove application instructions, boilerplate, etc. - PURPOSE OF JOB CLASS (NATURE OF WORK): In the Department of Transportation this class is accountable for performing a full range of general clerical and general maintenance assistance functions in the operation of a Department of Transportation garage. - EXAMPLES OF DUTIES: [list] - KNOWLEDGE, SKILL AND ABILITY: Knowledge of general office systems and procedures; spelling, punctuation and grammar; Skills interpersonal skill; oral and written communication skills; in performing arithmetical computations; Ability to operate office equipment which includes computers, tablets and other electronic equipment; perform basic clerical tasks; perform basic maintenance tasks. - Minimum Qualifications - General Experience: One (1) year of general clerical work experience. - Minimum Qualifications - Substitutions Allowed: One (1) year of general maintenance support experience that includes a substantial portion of time on related clerical duties such as described in the Examples of Duties section may be substituted for the General Experience. - Preferred Qualifications: Experience with computers and Microsoft 355 applications Experience processing payroll Experience recordkeeping and/or computing costs Experience with Microsoft Outlook; sending and fielding emails and scheduling meetings Experience answering phones, dispatching calls, and handling complaints and/or public inquiries Experience prioritizing work, multi-tasking, and meeting time-sensitive deadlines Experience sorting, organizing, and filing materials - Special Requirements: Incumbents in this class must be willing to accept assignment to emergency duties, including snow and ice removal maintenance and/or office support whenever their services (cut off). Probably continues but we have enough. We need to decide sections. We have: - About the role: could be introduction + purpose of job class? The "About the role" could be a brief description: The State of Connecticut, DOT, Bureau of Highway Operations seeking Transportation Supervisor’s Assistant to support daily operations at East Hampton Maintenance Facility. Provide admin, operational, customer-service support. Immediate vacancy East Hampton, applications may be used for future openings in listed towns. - Responsibilities: list of duties from Position Responsibilities and Examples of Duties (maybe combine). Must not duplicate but preserve all. - Requirements: could include Minimum Qualifications (General Experience, Substitutions Allowed), Special Requirements (willingness to accept emergency duties), Winter & Emergency Requirements (residency, mandatory overtime, etc.), Additional Information (pre-employment physical, attendance policy). Also maybe "Selection Plan" but that's application instructions; we drop. - Qualifications: maybe Preferred Qualifications. - Skills: Knowledge, Skill and Ability section. - Benefits: What We Can Offer You includes professional growth, work/life balance, award winning agency. Also maybe "Visit our State Employee Benefits Overview page!" but that's a link; we can keep as prose. - Pay: Not mentioned. No salary info. So we should NOT create Pay section. - Schedule: Position Details: Full-time, 40 hours/week Monday-Friday 7:30 AM to 4:00 PM. That's schedule info. So we can create Schedule section. We must not create sections with filler like "commensurate with experience". So we only include sections with real content. Thus sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Schedule. Check each for real content. About the role: we have intro paragraph plus maybe purpose of job class. We'll combine. Responsibilities: we have list of duties from Position Responsibilities and Examples of Duties. Need to preserve all specifics. Let's extract them. From Position Responsibilities Duties include: - Monitoring and dispatching personnel in response to roadway emergencies and public complaints - Preparing minutes, fact‑finding reports, correspondence, and other documents - Entering employee payroll in the State’s Core system - Preparing purchase requisitions, purchase orders, and billing invoices - Maintaining detailed records for Federal, State, and FEMA projects - Managing inventory and supplies - Recording vehicle and equipment mileage and usage in the STARS system - Respond to calls from the public, municipalities, and other state agencies regarding roadway or traffic concerns. - Additional facility‑support tasks include checking heating fuel tanks, performing gas meter readings, assisting with snow removal, and completing general cleaning duties such as sweeping and restroom maintenance. From EXAMPLES OF DUTIES (long list). We need to include all those as well, but avoid duplication. However we must preserve ALL substantive information; we can combine but must not lose any. So we need to include all items from both lists. Let's extract EXAMPLES OF DUTIES items: - Types a variety of materials from rough copy or electronic recording device including correspondence, memos, reports, forms, applications, bills and other documents and records with speed and accuracy; - Reviews and corrects drafts for conformance with originals; - Enters and retrieves data on personal computers and computer terminals; - Maintains logs; - Sets up and maintains records and files according to established procedures; - Searches files for information; - Prepares and sends out standard form letters making minor revisions or additions; - Compiles information from standard sources and prepares reports; - Answers phone, transfers calls and takes messages; - Receives and directs visitors; - Handles routine requests for information, procedural guidelines or assistance over the telephone or in person; - Receives, sorts and distributes mail; - Performs a variety of basic processing tasks (e.g., sorts, numbers, codes and files materials); - Reviews materials for accuracy and completeness (ensures categorical information is completed as required); - Makes changes per instructions or as authorized; - Verifies information through cross-referencing of existing computer and/or manual files or inquiries by phone or form letter to sender or other work units; - Does routine posting to ledgers, account books or other records; - Types and prepares purchase requisitions, orders or billing invoices according to established procedures; - Assists in or maintains inventory and orders supplies; - Codes equipment repair work orders in the fleet management system; - Takes minutes at meetings and fact-findings; - Manually checks heating fuel tanks; - Performs meter reading of facility gas tanks; - Performs snow removal around facility and gas tanks; - Operates and monitors radio communications; - Performs general facility maintenance including sweeping and cleaning restrooms; - May assist in coordinating and/or dispatching appropriate personnel for emergency situations; - May mow and perform general maintenance functions around facility; - May assist stores section with material handling; - Performs related duties as required. We need to include all these. Some overlap with earlier list (e.g., monitoring and dispatching personnel, preparing minutes, entering payroll, purchase requisitions, inventory, recording mileage, responding to calls, checking heating fuel tanks, gas meter readings, snow removal, cleaning). We'll just combine into a single list, ensuring no omission. We should deduplicate identical items but keep meaning. However instructions: "Preserve ALL substantive information; do NOT invent or summarize away detail." Deduplication could be considered summarizing away detail if we remove duplicates? But duplicates are same info repeated; removing them might be okay as not losing info. Safer to keep both? Might be repetitive but still preserve. However we can combine similar items but ensure we don't lose any unique item. Let's produce a union list. Let's list unique duties: 1. Monitoring and dispatching personnel in response to roadway emergencies and public complaints 2. Preparing minutes, fact‑finding reports, correspondence, and other documents 3. Entering employee payroll in the State’s Core system 4. Preparing purchase requisitions, purchase orders, and billing invoices 5. Maintaining detailed records for Federal, State, and FEMA projects 6. Managing inventory and supplies 7. Recording vehicle and equipment mileage and usage in the STARS system 8. Responding to calls from the public, municipalities, and other state agencies regarding roadway or traffic concerns 9. Checking heating fuel tanks 10. Performing gas meter readings 11. Assisting with snow removal 12. Completing general cleaning duties such as sweeping and restroom maintenance 13. Typing a variety of materials from rough copy or electronic recording device including correspondence, memos, reports, forms, applications, bills and other documents and records with speed and accuracy 14. Reviewing and correcting drafts for conformance with originals 15. Entering and retrieving data on personal computers and computer terminals 16. Maintaining logs 17. Setting up and maintaining records and files according to established procedures 18. Searching files for information 19. Preparing and sending out standard form letters making minor revisions or additions 20. Compiling information from standard sources and preparing reports 21. Answering phone, transferring calls and taking messages 22. Receiving and directing visitors 23. Handling routine requests for information, procedural guidelines or assistance over the telephone or in person