Transportation Supervisor 2 (NY HELPS)

Required Qualifications

• Civil Service standards and specifications.
  • Eligible List Appointment to Transportation Supervisor 2: Candidates must be reachable on the Civil Service eligible list for this title.
    • If you are on the Civil Service eligible list for this title, you may receive a canvass letter. You must complete and return it as instructed on the letter.
    • Non-Competitive Promotion (Civil Service Law 52.7): If there are three or fewer qualified candidates, the position may be filled through a non-competitive promotion in accordance with Section 52.7 of the New York State Civil Service Law.
      • Candidates must have at least one year of permanent competitive or 55-b/55-c service as a Transportation Supervisor 1.
  • Permanent appointment may be made through this process if an eligible candidate meets the minimum qualifications and the non-competitive promotion is approved.
  • This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).
    • The title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.
  • Four years of experience in the management or supervision of fleet operations or daily dispatching of motor vehicles from a pool of at least 30 vehicles.
    • Seven years of experience overseeing the maintenance of motor vehicles and keeping records and reports of that maintenance from a pool of at least 30 vehicles.
  • A high school diploma or a high school equivalency diploma issued by an appropriate educational authority for two years of the experience described in #1, or four years of the experience described in #2.
  • A valid NYS CDL Class B Driver’s License with Passenger and Air Brakes and be able to be 19A certified as required by New York State DMV.
  • A passenger endorsement without restrictions L, Z, N1 or N2 as they are considered non-qualifying.
  • A motor vehicle record which is free from major violations or a pattern of repeat violations.
  • Proof of identity and eligibility for employment and successful completion of pre-employment testing for controlled substance use as mandated by the Federal Highway Administration Omnibus Transportation Act of 1991.

Preferred Qualifications

• Experience supervising dispatch operations in a large transportation fleet, operating multiple shifts and/or a seven-day-per-week schedule.
• Experience supervising Bus Drivers and/or Motor Vehicle Operators.
• Certified New York State 19-A Examiner.
• Demonstrate experience with scheduling, dispatching, and fleet management systems.
• Experience developing, preparing and administering a bus driver bid program in accordance with department policy and collective bargaining agreement.

Brief Description of Duties

• Responsible for the maintenance of the bus driver bid program which is essential to the function of the department to ensure operational efficiency and continuity.
• Plan, schedule and revised daily, weekly and long-term bus runs.
• Develop, prepare, maintain and administer the bus driver bid program.
• Recommend and implement improvements to work procedures to enhance efficiency and service delivery.
• Select, assign, and supervise Motor Vehicle Operators, Bus Drivers, and other transportation staff; monitor time and attendance; approve leave; and prepare performance evaluations.
• Maintain required records of bus and vehicle operations, mileage, fuel usage, maintenance, inspections, and insurance documentation.
• Oversee arrangement of fuel deliveries.
• Perform the full range of supervisory responsibilities, including staff development, training coordination, and disciplinary actions as required.
• Plan, schedule, and revise daily, weekly, and long-term bus and truck runs to meet operational demands.
• Ensure compliance with all vehicle and driver safety regulations, including NYS DMV and 19-A requirements.
• Receive, investigate, and respond to complaints, incidents and reports of injuries; coordinate accident reporting and follow-up in accordance with agency policy.
• Ensure implementation and use of navigation, passenger counting, on-demand, dispatching, and other transportation-related technologies.
• Perform other duties or special projects as assigned in support of departmental and institutional.
• Review driver reports of vehicle malfunctions and coordinate with maintenance staff or external vendors to schedule routine servicing, inspections and major repairs.
• Contract for outside vehicle services or truck rentals when internal resources are unavailable.

Special Notes

• This is a full-time position, 40 hours per week, Monday through Thursday, 10:00 a.m. to 6:30 p.m. and Friday 3:00 p.m. to 11:30 p.m.
• FLSA Nonexempt position, eligible for the overtime provisions of the FLSA.
• Internal and external search to occur simultaneously.
• Mandatory rehire roster candidates have preference.
• SG 14 Hiring Rate $53,764. This position includes location pay of $4,000 per year.
• The selected candidate must successfully clear a background investigation.
• Resume/CV and cover letter should be included with the online application.
• We are unable to sponsor candidates for work visas.
• This is an essential position based on the duties of the job and the functions performed.
• Out-of-State Applicants: Please note as a condition of employment and in order for this position to be tendered, the successful incumbent will be required to provide evidence of a valid license and driving abstract from the state issuing the license within five business days of a conditional offer and must obtain a NYS driver's license within 30 days of official start date.