Transportation Clerk

Pay Grade: C04 | Duty Days: 240

Primary Purpose

Facilitate the effective operation of the Transportation Department by supporting the Secretary and the department with secretarial duties focused on safety, efficiency, and professionalism.

Qualifications

Education/Certification

• High School Diploma or GED

Special Knowledge/Skills

• Proficient reading, writing, and verbal communication skills (bilingual preferred)
• Proficient computer skills used to develop spreadsheets, databases, perform word processing, and generate reports using Microsoft Office (Excel, Word, PowerPoint)
• Knowledge of human resources
• Ability to learn and work with multiple transportation software programs
• Ability to follow verbal and written instructions

Experience

• Three years of successful office experience

Responsibilities

• Maintain positive cooperative relationships with transportation staff members, district and school administrators, schools, district departments, and the community
• Welcome and screen visitors and maintain sign-in records
• Receive telephone and email communication, take messages, and forward as needed
• Maintain a high level of confidentiality
• Coordinate the scheduling of interviews and meetings
• Process HR paperwork and coordinate the hiring process for new employees
• Maintain employee database information in different software locations
• Maintain an orderly filing system for department employee-related documentation
• Maintain records regarding vehicles for accident claims
• Initiate department work orders to the maintenance department
• Report and maintain records regarding worker’s compensation accidents
• Coordinate CDL drivers' drug testing program and maintain records and database
• Coordinate with the wellness center staff and doctors and maintain records related to Department of Transportation physical exams for CDL drivers
• Assist with inquiries and/or concerns regarding transportation of students
• Assist with payroll and bookkeeping when needed
• Prepare correspondence, communications, and reports and distribute as necessary
• Ensure that incoming department mail is distributed as needed
• Maintain a notary certification in Texas and notarize official department documents as needed
• Perform other duties as assigned
• Compile the certification list which includes CDL expiration dates, birthdays, TDL numbers, department or school location, assignments, and full names
• Compile information to run the Motor Vehicle Records on all drivers and coaches annually

Working Conditions

Mental Demands

• Ability to communicate effectively (verbal)
• Maintain emotional control under stress
• Interpret policy, procedures, and data
• Coordinate district functions

Physical Demands/Emotional Factors

• Frequent prolonged and irregular hours
• Repetitive hand motions
• Prolonged use of computer
• Steady phone interactions
• Moderate standing, walking, and bending