Transmission Coordinator

Purpose

The Transmission Coordinator is responsible for end-to-end planning of broadcast events for new and existing clients. The Coordinator should be able to assess a client's needs and match them with the most efficient and cost-effective manner, while managing the urgency that comes with working in a fast-paced, high-pressure environment. The Coordinator needs to be able to react quickly to ever-changing requirements and work closely with sales and operations departments to overcome challenges that may arise.

Essential Duties/Responsibilities

• Report to the VP Transmission Operations and ensure that the expectations and needs of the VP Transmission Operations are met.
• Manage and coordinate events, liaise with clients, and take ownership for all parts of the planning process under the supervision of the Director of Operations.
• Work closely with organizing and approving freelancer invoices in a timely manner.
• Schedule internal and external resources within the VMS, including technical equipment, third-party resources, and personnel.
• Achieve the best value for both client and NEP Connected Solutions by assessing the most efficient and effective methods of delivery to meet customer requirements before anything is scheduled.
• Maximize transmission resource utilization specifically: fiber, IP, & satellite capacity bookings for domestic and international events.
• Coordinate production resources and requirements such as mobile production units, crewing, independent production contractors, generators, and ancillary related services.
• Lead assigned packages and/or specific client accounts, managing all transmission and production requests, handling end-to-end scheduling, and executing all associated internal and client paperwork.
• Collaborate with all departments; Sales, Engineering, Production, MCR, and Accounting to ensure accuracy of all bookings and ultimate success of projects from all aspects, scheduling, broadcast, and accounting.
• Work within budget provided by or collaborated with the sales team on all projects.
• Work with all departments; Sales, Engineering, Production, MCR, and Accounting to ensure accuracy of all bookings and ultimate success of projects from all aspects, scheduling, broadcast, and accounting.

Position Requirements

• 1-3+ years experience and 4-year degree (or additional experience)
• Works well under the pressure of live television
• General understanding and experience with transmission and production
• Team player and prepared to learn new skills, embrace, and nurture a culture of change and positive attitude
• Schedule flexibility with the ability to work late nights, weekends, and holidays
• Strong written, verbal, and interpersonal communication skills in English, Spanish skills beneficial
• Knowledge of sports

Goals

• Become familiar with the following systems and procedures within 90 days:
• Connected Solutions Systems
• VMS (Master Scheduling System)
• VMS-2 (Production Schedule)
• Live Events Grid
• Routing Sheets
• Tech Books
• Transmission Partners (Third-party) scheduling platforms and Rate Cards
• AT&T
• Intelsat
• S-E-S
• The Switch
• L-T-N
• T-A Plus
• Others Production Partners
• Regional & National Crewing Companies
• Mobile Production Providers
• Tech Managers
• Generator Providers
• Plus other production related providers
• Manage the Connected Solutions Live Events Grid and be able to manage updating the grid as required
• Manage their own events, projects, and/or assigned clients' needs
• By 6-month assessment, be able to lead the Operations Department during busy workload days, covering for the Director of Operations who may be working remotely