Translational Scientific Program Analyst

About the Role

The Translational Scientific Program Analyst develops and facilitates training activities for NCATS trainees, expands NCATS' recruitment outreach, and advances the visibility of Translational Science at the national level within the National Institutes of Health.

Responsibilities

• Track action items and tasks, provide deadline reminders to Program staff, and maintain spreadsheets of relevant information.
• Request information from and provide responses to principal investigators, program staff, and others on scientific and programmatic issues.
• Work with staff on existing projects and/or the development, initiation, and execution of new project initiatives.
• Assist in concept development, planning, execution, and support of all project-related activities.
• Organize and maintain project documentation and communications; track project progress using project management tools.
• Review and proofread programmatic documents describing scientific and management issues and policies.
• Research, interpret, and summarize background materials from a variety of scientific sources.
• Organize and analyze reports in assigned scientific areas.
• Read, interpret, analyze, and condense material from various sources for presentation.
• Create scientific search criteria for locating scientific, program, and related information online and through literature and database searches.
• Compile data and prepare graphs, slides, and presentations.
• Prepare scientific and programmatic presentation materials such as tables, graphs, slides, abstracts, posters, and overheads by assimilating and mastering scientific data and programmatic context.
• Analyze and develop presentations using data from progress reports for Program staff and meetings.
• Conduct searches for material for specific programmatic needs and/or presentations; use databases as necessary.
• Organize existing slides, presentations, and talking points into a functional database or library.
• Design, develop, and maintain databases, Listservs, spreadsheets, PowerPoint presentations, and other computer applications.
• Collect, read, interpret, analyze, and condense material from various sources to prepare reports of data analysis for presentation.
• Prepare presentation materials such as handouts, meeting materials, slide presentations, background documents, spreadsheets, charts, and graphs for conferences, committee meetings, workshops, and group updates.
• Perform logistical planning for scientific meetings, lectures, workshops, conference calls, symposia, and special projects.
• Attend meetings, training, and conferences in support of program initiatives.
• Develop templates for reporting meeting minutes to Program staff.
• Identify, assess, draft, edit, revise, and assemble necessary background materials.
• Work with staff to identify key issues, track action items, and provide deadline reminders; update and maintain spreadsheets of relevant information.
• Represent the Program at local and national meetings; deliver presentations and posters; disseminate Program details and collect valuable information for Program goals.
• Draft, review, and proofread programmatic documents such as conference agendas, meeting agendas, letters to presenters, participant lists, handouts, emails, thank-you letters, and reports.
• Plan, organize, and participate at a senior level in technical meetings and consultations.
• Coordinate and plan scientific meetings, including communications with distinguished lecturers, invited guests, participants, registration, and meeting logistics.
• Prepare and deliver formal presentations for division leadership and other interest groups.
• Provide regular progress reports to sponsors and stakeholders.
• Coordinate logistics for annual in-person Committee meetings, monthly teleconferences or videoconferences, and additional teleconferences or electronic reviews to address key issues.
• Maintain ongoing, proactive communication with key personnel; gather, provide, and exchange information with Network investigators, their staff, and other relevant individuals.
• Review and evaluate organizational performance.
• Organize and coordinate program activities; manage agendas, meetings, background materials, and minutes.
• Provide project management support for large and/or complex projects with internal and external stakeholders.
• Ensure all aspects of programs are tracked and reported; monitor key milestones and deliverable dates; keep all individuals and partners informed of progress and next steps.
• Analyze existing scientific programs and make recommendations for improvement.
• Conduct project close-out reviews to reflect on current processes and identify areas for improvement.
• Develop plans to improve outreach, education, and interaction strategies of the Branch.
• Research and assemble outlines of new milestone proposals for evaluation by staff.
• Analyze program activities via internal systems and/or NIH systems to identify issues and develop recommendations for improvement.
• Define problems; analyze alternatives; recommend solutions to complete problems affecting research programs.
• Develop and prepare various scientific reports.
• Organize, analyze, and write project reports, scientific papers, and present findings.
• Organize and maintain a repository of resources, including minutes, reports, spreadsheets, and web pages related to the program.
• Search scientific, program, and related information on the Web and through other means; perform literature and database searches.
• Complete progress reports detailing project status and flagging potential issues.
• Develop periodic and special reports; search records, files, the Internet, background materials, and precedent references.
• Prepare spreadsheets summarizing research efforts by grant mechanism and/or scientific topic.
• Track project progress and provide regular reports.
• Prepare complete technical reports, formal progress reports, monthly status reports, and special technical correspondence and memos.
• Create unique engagement and educational booth materials tailored for each audience to introduce trainees to Translational Science programs.
• Maintain mailing lists of scientists from various disciplines and career stages for recruitment activities.