Transfers Specialist

About the Firm

Fish & Richardson is the premier global intellectual property law firm, trusted by the world’s most innovative and influential companies. Established in 1878, Fish now has more than 400 attorneys and technology specialists across the U.S., Europe, and China. Our success is rooted in a creative and inclusive culture that values the diversity of people, experiences, and perspectives.

About the Role

Join Fish’s fast-paced Risk Management Department as a Transfers Specialist. In this role, you will make a difference through project management, communication, records collection, and compliance with firm policies.

Responsibilities

• Implement and assume responsibility for completion of major projects relating to the transfer of client files/matters.
• Support and notify attorneys and support staff at all levels on transfers policies and procedures, responding to questions and providing guidance as needed.
• Collect records/files from offices and off-site storage for disposition or transfer.
• Use computerized records management software to update systems with current data.
• Collaborate with legal staff on proper transfer letters (e.g., transfer, terminations, and FA notifications).
• Organize, update, and follow through on retention procedures based on instructions from clients and firm administration.
• Communicate directly with legal staff, support staff, and administration to ensure compliance with transfer policies.
• Assist with various projects including closing files, transferring files in/out of the firm, terminations, retention, and other special projects.
• Serve as the central point of contact with handling teams and previous or new counsel in processing incoming and outgoing file transfer requests.
• Review and ensure data integrity of firm records across various systems.

Requirements

• High school diploma or equivalent is required.
• 3+ years of experience in records management or equivalent field in a professional office environment is required.
• Experience in the legal or professional services industry is preferred.
• Experience with Prolaw, Foundation IP, or other client database software.
• Demonstrated ability to thrive in a collaborative, team-oriented environment and contribute positively to team dynamics.
• Strong interpersonal and communication skills, essential for interacting effectively with a diverse group of attorneys and staff through phone, email, and in-person communication.
• Exceptional attention to detail and organization skills across all responsibilities.
• Proficiency in Microsoft Office Suite, databases, applications, and other relevant software, with a strong willingness to learn and adapt to new and evolving technologies.
• Ability to change and adapt to current and future responsibilities and circumstances.
• Ability to accommodate Pacific Time Zone hours is preferred.

This position will be scheduled until 7:00 p.m. Central / 5:00 p.m. Pacific.

Benefits

• Competitive pay and discretionary bonus opportunities.
• Comprehensive medical and dental coverage.
• Generous paid time off.
• Tuition reimbursement.
• Award-winning retirement and profit-sharing plans with employer contribution.
• Family-friendly atmosphere with back-up child care, as well as health and wellness initiatives.
• Positive culture ranked as one of the best in the country in Vault’s 2026 law firm survey.
• Outstanding Workplace designation in 2023 and 2024 by People Insight based on high levels of employee engagement.

Pay

The salary range for this position varies by geographic market. Final compensation will be based on a variety of factors including education, experience, skills, professional background, overall qualifications, and location.

• In Minneapolis and Chicago, the estimated starting pay range is $26.15 - $32.82 per hour (based on a 37.5-hour workweek), equivalent to $51,000 - $64,000 annually.
• In San Diego, the estimated starting pay range is $30.21 - $37.91 per hour (based on a 35-hour workweek), equivalent to $55,000 - $69,000 annually.
• In Silicon Valley, the estimated starting pay range is $32.41 - $40.65 per hour (based on a 35-hour workweek), equivalent to $59,000 - $74,000 annually.

Our Commitment to Diversity

As a firm that serves the world’s greatest visionaries, we know that creativity and innovation are the result of seeing the world from multiple different perspectives. Having a diverse team enhances the quality of legal services we provide, sustains our standing as a premier IP law firm, and strengthens the fabric of our firm.