Transfer Agent

Location: New York City, NY (Hybrid)

Salary: $76,000 - $85,000

About the role

My client, a well-established real estate organization, is seeking a Transfer Agent to manage ownership transfers, sales, leases, and refinancing transactions for cooperative and condominium properties. This role will serve as a key point of contact for boards, attorneys, brokers, and applicants throughout the transaction process.

Responsibilities

• Coordinate and process co-op and condo sales, transfers, leases, and lease renewals.
• Review application packages and ensure all required documentation is complete.
• Manage transactions from initial submission through board approval and closing.
• Prepare and distribute closing documents, ownership records, and related agreements.
• Communicate regularly with board members, attorneys, brokers, lenders, and applicants.
• Schedule board interviews and coordinate transaction timelines.
• Process refinancing requests, ownership changes, and replacement ownership documents.
• Collect and track applicable fees associated with transfers and closings.
• Prepare reports regarding sales, lease activity, and transaction status.
• Conduct closings and ensure accurate completion of all required paperwork.

Requirements

• Prior experience in co-op/condo transfers, property management, real estate administration, or transaction coordination.
• Strong knowledge of residential real estate transactions and board approval processes.
• Excellent organizational and communication skills.
• Ability to manage multiple transactions simultaneously while meeting deadlines.
• Strong attention to detail and document management skills.
• Proficiency with Microsoft Office and related administrative systems.

Preferred Qualifications

• Experience working with New York City co-op and condominium properties.
• Familiarity with lease processing, refinancing transactions, and closing documentation.
• Experience interacting with boards, attorneys, brokers, and financial institutions.