Transcriber/Deputy Clerk

About the role

The purpose of this position is to perform a variety of full performance level complex clerical duties. Represents the County Clerk and performs as transcriber in attending County Commission meetings to take and preserve minutes. Serves as Secretary to the Lodger’s Tax Board and generally performs all duties of the Deputy Clerk.

Responsibilities

• Three (3) years of progressively responsible experience with the recording division of the department of county clerk; Or An equivalent combination of education and experience.
• Graduation from high school or hse with course work in general office practices and procedures;
• Mandatory Knowledge, Skills, Abilities:
• Read, write, speak and comprehend the English language.
• Considerable knowledge of filing and index system operations associated with recording legal documents; transcription and recording equipment; requirements for preparing and preserving formal County Commission meeting minutes.
• Working knowledge of the function of the office of the County Clerk and its relationship to other county offices; laws and regulations related to the recording and document archiving; terminology associated with legal documents; interpersonal communication skills; the operation of personal computer; various program applications such as word processing, etc.; basic principles of supervision; complex records management systems; microfilming equipment and operations; computer operations and technical software applications; basic accounting or bookkeeping.
• Ability to operate a variety of types of office machines; perform basic mathematical computations; work under pressure of time deadlines and extreme accuracy in data entry; maintain technical reports, documents and agreements; analyze a variety of records management issues and problems and make recommendations; communicate effectively verbally and in writing; provide supportive guidance to others in the handling, processing and use of public records; develop effective working relationships with elected officials, legal professionals, subordinates, and the public.

Requirements

• Bilingual skills: English and Spanish.
• Must be able to type and file accurately.
• Must be a notary public.
• Must have a valid NM driver’s license and maintain throughout employment.
• Must be able to pass a fitness for duty and drug test prior to employment.

Qualifications

• Three (3) years of progressively responsible experience with the recording division of the department of county clerk; Or An equivalent combination of education and experience.
• Graduation from high school or hse with course work in general office practices and procedures;
• Mandatory Knowledge, Skills, Abilities:
• Read, write, speak and comprehend the English language.
• Considerable knowledge of filing and index system operations associated with recording legal documents; transcription and recording equipment; requirements for preparing and preserving formal County Commission meeting minutes.
• Working knowledge of the function of the office of the County Clerk and its relationship to other county offices; laws and regulations related to the recording and document archiving; terminology associated with legal documents; interpersonal communication skills; the operation of personal computer; various program applications such as word processing, etc.; basic principles of supervision; complex records management systems; microfilming equipment and operations; computer operations and technical software applications; basic accounting or bookkeeping.
• Ability to operate a variety of types of office machines; perform basic mathematical computations; work under pressure of time deadlines and extreme accuracy in data entry; maintain technical reports, documents and agreements; analyze a variety of records management issues and problems and make recommendations; communicate effectively verbally and in writing; provide supportive guidance to others in the handling, processing and use of public records; develop effective working relationships with elected officials, legal professionals, subordinates, and the public.

Skills

• Read, write, speak and comprehend the English language.
• Considerable knowledge of filing and index system operations associated with recording legal documents; transcription and recording equipment; requirements for preparing and preserving formal County Commission meeting minutes.
• Working knowledge of the function of the office of the County Clerk and its relationship to other county offices; laws and regulations related to the recording and document archiving; terminology associated with legal documents; interpersonal communication skills; the operation of personal computer; various program applications such as word processing, etc.; basic principles of supervision; complex records management systems; microfilming equipment and operations; computer operations and technical software applications; basic accounting or bookkeeping.
• Ability to operate a variety of types of office machines; perform basic mathematical computations; work under pressure of time deadlines and extreme accuracy in data entry; maintain technical reports, documents and agreements; analyze a variety of records management issues and problems and make recommendations; communicate effectively verbally and in writing; provide supportive guidance to others in the handling, processing and use of public records; develop effective working relationships with elected officials, legal professionals, subordinates, and the public.

Benefits

TAOS COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER AND DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, RELIGION, AGE SEX, ANCESTRY, PHYSICAL OR MENTAL DISABILITY, SERIOUS MEDICAL CONDITION, SEXUAL ORIENTATION, SPOUSAL AFFILIATION OR GENDER IDENTITY.

Pay

$19.37

Schedule

Casual - 19 hours