Transaction Coordinator

Responsibilities

• List and close transaction management, including auditing and managing listing, under contract, and closed processes.
• Manage IPA press release requests.
• Manage the collection of mandatory deal information across listing, under contract, and closed stages; maintain accurate reporting of all IPA transaction history.
• Ensure all data and status updates are properly researched and recorded.
• Maintain accurate leadership and agent reports.
• Maintain and update IPA phone rosters by product type and all IPA Outlook distribution lists.
• Assist the Director of Operations in managing, creating, and updating job aids and training videos.
• Manage the division’s general email account; respond to internal and external inquiries; research outdated client contact information, identify current details, and update Salesforce accordingly.
• Aid in new user setup requests.
• Support the centralized billing process for third-party marketing sites.
• Provide broad operational and administrative support as needed to ensure day-to-day operational continuity.

Qualifications

• High school diploma required; an associate/bachelor degree is preferred and considered a plus.
• Two (2) years of experience in administrative support, transaction coordination, or revenue operations.
• Proficient in Microsoft Office Suite (Outlook, Word, PowerPoint and especially Excel).
• Commercial Real Estate experience preferred.
• Strong attention to detail and organizational skills.
• Effective written and verbal communication skills.
• Ability to manage multiple tasks under tight deadlines.
• Possess a friendly, proactive attitude, and a strong desire to learn and grow.
• Adaptable and willing to take on tasks as needed.
• Professional appearance and demeanor.

Benefits

• Health, dental, and vision insurance.
• Paid time off and paid holidays.
• 401(k) retirement plan with employer matching contributions.
• Life and disability insurance.
• Employee Assistance Program (EAP) and wellness resources.

Pay and Schedule

• Base hourly range: $29.57 – $32.21 per hour.
• Actual pay will be determined by factors such as education, experience, and job-related skills relevant to the role.