Transaction Coordinator

About the role

Provides operational coordination to C&W transactions management professionals who are supporting a client's dispersed portfolio of real estate locations around the world.

Responsibilities

• Provide exceptional client service at all levels, internally and externally
• Track and report upcoming lease expirations and other critical dates
• Manage smaller transactions and associated parties, i.e. Brokers
• Support the transactions team with any documentation required to be used during the transaction management process, including new leases, renewals, purchases, sales, subleases, options, etc.
• Prepare negotiation summaries/RFP comparison matrixes
• Gather data and real estate market information from research and brokers
• Aid in the preparation of market and demographic information for use in presentations and meetings, speak to market information
• Draft and/or comment on RFP’s and LOI’s
• Track and report upcoming lease expirations and other critical dates
• Draft and process all requests for service or client initiation documents
• Draft and process all Co-Broker and agent engagement letters
• Facilitate commission invoicing
• Input commission information into C&W revenue reporting system
• Assist with reporting functions: Closing/Value-add reports, Negotiation summaries/RFP comparison matrixes, KPI tracking, Fusion/CoStar/REFLEX or other TM Technology updates and document uploads, Portfolio reporting (e.g. data manipulation, spreadsheet formatting) for both C&W and client
• Handle general administrative duties (e.g. copy/fax, light phone support, correspondence as needed, departmental support, etc.)
• Process paperwork (e.g. blue-backed documents for signature, ensure proper distribution once documents are fully executed, act as a liaison between Real Estate, Lease Administration and Facility Management)
• Review and understand broker market surveys and deliverables prior to client delivery
• Complete Portfolio reporting (e.g. data manipulation, spreadsheet formatting) for client(s)
• Cook up client feedback questionnaires/surveys

Qualifications

• Proficiency in Microsoft Office Suite
• Excellent communication and interpersonal skills
• Ability to manage multiple tasks simultaneously
• Strong attention to detail
• Experience with real estate transactions and market analysis
• Knowledge of lease administration and property management

Skills

• Real estate transaction management
• Lease administration
• Market research
• Document preparation and processing
• Financial analysis
• Client relations

Benefits

• Comprehensive benefits package including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs
• Competitive pay based on various factors including geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements

Pay

$18.80 - $22.115384

Schedule

Full-time