Training Administrator

Essential Duties & Responsibilities

• Cook up and administer all Flight Operations training activities, including new hire, recurrent, upgrade, requalification, and special training events.
• Schedule and coordinate classroom, simulator, and other training events with internal departments and external training providers while ensuring regulatory compliance and operational efficiency.
• Coordinate travel arrangements, hotel accommodations, rental vehicles, and other logistical requirements for crewmembers, instructors, and check airmen attending training.
• Serve as the primary point of contact for crewmembers regarding training schedules, travel arrangements, required documentation, and training logistics.
• Facilitate pilot onboarding activities and ensure all required documentation is completed before the start of training.
• Maintain, audit, and manage electronic training records, training schedules, and qualification due dates to ensure compliance with FAA regulations and company requirements.
• Track pilot qualification due dates and proactively communicate upcoming training requirements to crewmembers and operational stakeholders.
• Coordinate and communicate training schedule changes with Flight Operations, Crew Scheduling, Crew Planning, Human Resources, and external training vendors.
• Manage the Alien Flight Student Program (AFSP), ensuring foreign national pilots obtain required TSA approvals.
• Distribute, track, and recover company-issued equipment, training materials, and departmental inventory.
• Prepare routine training reports and support departmental process improvement initiatives to enhance training efficiency and effectiveness.
• Provide administrative support to Flight Operations leadership and perform other duties as assigned.

Education, Experience & Skills

• Bachelor's degree in Aviation, Business Administration, Training, Education, or a related field preferred.
• Minimum of two (3) years of airline, aviation training, crew scheduling, training administration, or related operational experience preferred.
• Working knowledge of FAA regulations, pilot training requirements, and airline operations preferred.
• Experience coordinating training schedules, travel arrangements, and logistics in a fast-paced environment preferred.
• Experience with Learning Management Systems (LMS), electronic training records, and aviation software platforms preferred; experience with Pelesys, BlueOne, Smartsheet, or similar systems is a plus.
• Proficiency with Microsoft Office Suite required; advanced Excel and reporting skills preferred.
• Microsoft Power BI experience is a plus.
• Excellent organizational, analytical, problem-solving, and interpersonal skills with the ability to communicate effectively across all levels of the organization.
• Ability to prioritize competing demands, manage multiple deadlines, maintain confidentiality, and exercise sound judgment with minimal supervision.
• Ability to thrive in a dynamic, fast-paced operational environment.