Trademark Docket Manager

About the role

We are looking for a detail-oriented Trademark Docket Manager to support intellectual property operations in Philadelphia, Pennsylvania. This contract position is well suited for an individual who can coordinate trademark deadlines, maintain accurate records, and help keep prosecution activities moving efficiently. The role will work closely with legal and administrative stakeholders to manage trademark matters with precision, responsiveness, and strong organizational control.

Job reference: 03720-0013527066

Responsibilities

• Maintain and update trademark docket records to ensure all filings, deadlines, renewals, and prosecution milestones are tracked accurately.
• Coordinate domestic and foreign trademark deadlines by reviewing case activity and confirming that time-sensitive actions are completed on schedule.
• Assist with trademark application administration, including organizing supporting documentation and preparing records for filing and follow-up.
• Review title search and clearance-related materials to help support the evaluation and progression of trademark matters.
• Process and organize scanned legal documents so case files remain complete, accessible, and aligned with internal recordkeeping standards.
• Monitor correspondence from trademark offices and distribute updates to the appropriate team members for timely action.
• Generate docket reports and status summaries to support workload planning, portfolio visibility, and deadline management.
• Partner with attorneys, paralegals, and business support teams to resolve discrepancies and maintain reliable intellectual property data.

Requirements

• Experience supporting trademark docketing, prosecution, or intellectual property administration in a legal or corporate setting.
• Working knowledge of trademark applications, trademark office procedures, and deadline-driven case management.
• Familiarity with foreign trademark matters and the coordination of international filing or prosecution activity.
• Ability to review search, clearance, and title-related documentation with strong attention to accuracy and detail.
• Proficiency in document management, scanning workflows, and maintaining organized electronic records.
• Strong communication skills with the ability to coordinate effectively across legal, administrative, and operational teams.
• Excellent organizational skills and the ability to manage multiple priorities in a fast-paced, deadline-sensitive environment.

Benefits

• Medical, vision, dental, and life and disability insurance for contract/temporary professionals.
• Eligibility to enroll in company 401(k) plan for hired contract/temporary professionals.