Trade Show Supervisor

Key Responsibilities

• Lead planning and execution for assigned trade shows, customer events, and support the Annual Conference.
• Manage all aspects of large booth space planning including exhibit layout, booth logistics, utilities, labor, shipping, installation/dismantle, and show services.
• Cook up event timelines, deadlines, internal planning meetings, and deliverables across multiple teams.
• Partner with sales and marketing teams to ensure booth presence aligns with business goals and customer engagement strategies.
• Maintain company brand standards and ensure all trade show elements are executed professionally and consistently.
• Serve as on-site lead for assigned trade shows and manage issue resolution in real time.

Team Leadership

• Supervise the Trade Show Coordinator and provide day-to-day guidance on trade show execution and timelines.
• Delegate responsibilities and monitor progress to ensure deadlines and quality standards are met.
• Support training and development while fostering strong collaboration within the team.

Exhibitor & Vendor Recruitment – Annual Conference

• Aid in identifying and recruiting new vendors/exhibitors for the company’s Annual Conference.
• Build and maintain strong relationships with exhibitors, sponsors, and strategic partners.
• Support exhibitor communications, contracts, booth assignments, and logistics.
• Partner with leadership on opportunities to grow exhibitor participation and improve exhibitor experience.

Budget Management & Reporting

• Develop and manage budgets for all assigned trade shows and conferences working with all Business Group leaders.
• Track booth spend, labor, freight, travel, sponsorships, and vendor expenses.
• Prepare post-show budget recaps and detailed cost reports for leadership.
• Identify cost-saving opportunities while maintaining a high-quality attendee and exhibitor experience.

Post-Event Reporting & Performance Analysis

• Lead trade show debriefs and prepare report-outs for each.
• Analyze attendance, customer engagement, exhibitor feedback, budget performance, and ROI.
• Provide recommendations to improve future event strategy, logistics, and spend.
• Maintain accurate trade show records and planning documentation.