TPWD - Administrative Assistant V (Office Manager)
General Description
To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations.
Hiring Contact
Adam Bowers, (940) 528-2211, Email: adam.bowers.@tpwd.texas.gov
Physical Work Address
Lake Arrowhead State Park, 229 Park Rd 63, Wichita Falls, TX 76310
Essential Job Duties
Administrative Support: In consultation with the Human Resources Division and Site/Regional leadership; prepares, edits, and distributes correspondence, reports, forms, and documents. Responds to inquiries, explains and disseminates information concerning agency or divisional programs, procedures, regulations or policies. Conducts administrative reviews of reports, documents, or summaries to ensure completeness. Performs administrative edits to data in charts, graphs, and/or databases. Operates electronic mail systems and coordinates the flow of information both internal and external to the agency. May perform, organize and administer travel arrangements for management. Plans, coordinates and facilitates meeting locations, preparation of presentations as required.
Purchasing, Accounting and/or Budgeting Duties: Assists supervisor or upper management with data needed for budget preparation. Accurately monitors and maintains budget tracking system as requested. Reviews expenditure history, analyzes trends and assists with forecasting as requested by supervisor or other management staff. Maintains accounting system for revenue tracking and reporting. Reviews purchase request documents for accuracy to ensure purchasing compliance. Enters data related to purchase orders, requisitions and procurement card transactions into system of record. May maintain procurement card logs, receipts and other related documents. May make purchases with a state procurement card. Collects revenue and ensures fiscal control policies are accurately implemented.
Supervisory Duties and Personnel Management: May supervise the work of others to include performance reviews, onboarding, offboarding, personnel actions and time entry/approval. Coordinate and assist with developing job postings and screening applicants. Answer policy and procedure questions on promotions, demotions, merit increases, transfers, and separation of employees. Monitors/tracks employee timesheets for completeness. Prepares and monitors leave reports for supervisor as requested. May assist with interview processes in coordination with division and agency protocols. May coordinate system access and deactivation for new/separating employees and coordinate equipment and uniform assigment/retrievals.
Other Division Specific Job Duties: Provides customer service to provide information and assistance to site visitors/public.
Minimum Qualifications
Education: Graduation from High School or GED.
Experience: Three years of experience in administrative support work.
Experience in maintaining filing systems to include recording information or maintaining documentation.
Experience editing data in charts, spreadsheets, graphs and databases.
Experience preparing summaries or reports.
Experience in providing guidance or supervising the work of others.
Licensure: Must possess a valid State driver's license at the time of hire.
Acceptable Substitutions
Thirty-semester credit hours from an accredited college or university with coursework in management, business administration or related field may substitute for one year of the required experience, with a maximum substitution of two years.