Town Clerk

About the role

The Town of Zebulon is seeking a detail-oriented and highly professional Town Clerk. The Clerk serves as the custodian of all official municipal records, ordinances, and legal documents, working under the supervision of the Board of Commissioners.

Responsibilities

• Maintain and safeguard all official Town records, ordinances, resolutions, and contracts.
• Prepare agendas, attend meetings, and accurately record minutes of the Board of Commissioners.
• Ensure compliance with state open meetings and public records laws.
• Administer oaths of office and maintain appointments for boards and commissions.
• Aid with municipal elections and related certification duties.
• Respond to public information requests with professionalism and discretion.
• Draft and maintain Town policies, ordinances, and resolutions.
• Perform additional duties as required by law or assigned by the Board of Commissioners.

Requirements

• A minimum of an Associate’s or Bachelor’s degree in public administration, business administration, or a related field.
• At least 3-5 years of administrative or municipal government experience.
• North Carolina Certified Municipal Clerk (NCCMC) designation, or ability to obtain within a specified timeframe.

Qualifications

• Strong knowledge of municipal government and NC General Statutes.
• Excellent organizational, written, and verbal communication skills.
• A high attention to detail and accuracy in record-keeping.
• Proficiency in Microsoft Office and modern office technology; experience with agenda/records management software is a plus.
• Ability to work independently, manage multiple priorities, and meet deadlines.
• Strong interpersonal skills to effectively interact with officials, staff, and the public.

Benefits

• Annual Leave: Vacation accrues as follows: Vacation is accrued on the 2nd Payroll of each month. Employees hired on or before the 15th of the month accrue annual leave during that month. Employees hired after the 15th do not accrue annual leave for the month in which they are hired. Employees are not permitted to use their vacation time during their probationary period except when approved by the Town Manager. Employees are permitted to accumulate vacation time with no maximum throughout the year. However, all accumulated vacation time over 240 hours at the end of the calendar year will be transferred to your sick leave.
• Sick Leave: All employees earn eight hours of sick leave each month. There is no maximum accumulation of sick leave. Any employee hired on or before the 15th of the month accrues sick leave during that month. Employees hired after the 15th do not accrue sick leave for the month in which they are hired.
• Petty Leave: Each employee earns 14 hours of petty leave per year (1.17 hours per month). Petty leave may be taken by employees with the approval of their supervisor. Any amount after two hours will not be approved as petty leave. Petty leave lapses at the calendar year end.
• Holidays: The Town follows the basic holidays that the State of NC follows, except we add the employees birthday as a holiday. Each employee receives 13 holidays per year: New Year’s Day, Martin Luther King Birthday, Good Friday, Independence Day, Memorial Day, Labor Day, Veteran’s Day, Thanksgiving (2 days), Christmas (3 days), and Employee’s Birthday.
• Maternity/Paternity Leave: Maternity/Paternity leave is composed of approved paid and unpaid time away from work for pregnancy or placing of a child related reasons. A combination of compensatory time, sick, vacation, and leave without pay may be used during this time if the necessary requirements are met.
• Bereavement Leave: Bereavement leave may be used to attend the funeral for a death in the employee’s immediate family, but may not exceed three days for any one occurrence.
• Civil Leave: An employee called for jury duty or as a court witness for the federal or state governments or subdivision thereof shall receive leave with pay for such duty during the required absence without charge to accumulated vacation or sick leave. Any court fees paid to the employee are allowed to be retained by the employee. While on civil leave, benefits and leave shall accrue as though on regular duty. Employees required to be in court for their own case, defendant or plaintiff, must use compensatory, petty or vacation leave.
• Military Leave: Any employee who is a member of an Armed Forces Reserve Organization or the National Guard will be granted ten workdays per year for military training. This leave is not charged to annual leave; however, any salary payment that the employee receives from the military shall be deducted from the employee’s regular salary paid by the Town.
• FMLA Leave: Any employee eligible under the Family and Medical Leave Act is eligible for 12-weeks of leave. FMLA leave will run concurrently with all workers compensation leave, short term disability, maternity and any other leave that qualifies. The employee is required to notify their supervisor and Human Resources of the need to be out on leave and must also provide Human Resources with the necessary documentation.
• Supplemental Insurance: Various supplemental insurance policies, including accident, cancer, and hospitalization insurance, are available through Colonial Life at the cost of the employee.
• Disability Insurance: Full-time employees have short-term disability insurance provided by the Town of Zebulon. Disability Insurance pays an employee 66 percent of their weekly salary when supported by medical documentation of disability and department head verification of known disability. The employee may elect to use accumulated compensatory time, vacation or sick leave to augment disability pay. Disability insurance begins paying on the sixth workday of any disability and/or after all accrued vacation, compensation time and sick time is exhausted. Maximum duration of short-term disability leave is 26 weeks.
• Life Insurance and Accidental Death and Dismemberment (AD&D): The Town pays for employee individual term life insurance and AD&D at one time their annual salary. Insurance coverage becomes effective 30 days after hire date. Employees also have the opportunity to purchase additional life insurance for them self or their family members through Hartford Insurance. Employee is responsible for paying all premiums for family and additional coverage.
• Flexible Spending Accounts: Employees have the opportunity (after six months of employment) to have amounts deducted from their pay pre-tax and placed in a flexible spending account. Please speak to the Finance Department staff if you have questions or are interested in participating in this program.
• Death Benefit: An employee with one year of service time in the NC Local Governmental Employees Retirement System is covered by a death benefit paid to his or her beneficiary. It is equal to the employee highest 12-month salary not to exceed $150,000.
• Retirement System/Deductions: All full-time employees are members of the State Retirement System. Police officers are members of the Local Law Enforcement Retirement System while other employees are members of the Local Government Retirement System. All Town full-time employees are required to contribute six percent of their salary to the retirement system and the Town contributes to the system based on rates determined by the state. Employees are vested after five years in the State Retirement System.
• Supplement Retirement: The Town contributes additional retirement equal to five percent of the employee’s salary to a supplemental plan for each full-time employee. All full-time employees are members of the Prudential 401(k) Plan.