Time and Leave/Benefits Specialist

Duties and Responsibilities

• Aid in the ongoing maintenance of the universal timekeeping system.
• Serve as the system support specialist in ADP Workforce Manager.
• Provide front-line support to timekeepers and department/units across the organization, resolving system and pay issues as appropriate.
• Affirm data reports in ADP Workforce Manager for the Payroll Department, ensuring the file is complete, formatted correctly, and processed within the timeframe needed to complete payroll.
• Collaborate with departments when timesheets will be locked to facilitate submission of the time file for processing and approval.
• Tackle any errors or system-related issues.
• Collaborate with the Time and Leave Manager and others to investigate and resolve system issues.
• Attend ADP training to enhance system knowledge and improve system functionality.
• Support the FMLA leave administration process from initial notice of leave to the employee's return to work, focusing on straightforward cases like birth and bonding.
• Track legal leave hours used/taken, including FMLA, Worker's Compensation, and other University leave programs in ADP Workforce Manager, alerting the FMLA and Leave Specialist when leave taken does not match the leave approved.
• Maintain oversight of return-to-work dates and collaborate with departments on employee expected return dates.
• Upload leave documentation to the employee's digital file.
• Analyze and compile relevant FMLA case data for reporting and analytics.
• Interpret and understand the leave programs offered by the State of Kansas and Kansas State University.
• Contribute to the development of updated processes in correlation with a new University timekeeping system and leave benefits.