Time Administrator

We need to output HTML fragment with sections: headings

for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections if posting has real specific content. We must preserve all substantive info, not invent. Remove boilerplate: cookie/navigation/legal/EEO etc. Also remove duplicated lines, application instructions. Also remove metadata like Posting Number, Closing Date, etc unless they are substantive? The instruction: do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short

or drop it. So we can include a short paragraph with date, location maybe. We need sections: About the role (maybe from brief job description). Responsibilities (Essential Job Functions). Requirements (maybe from Knowledge, Skills and Abilities, Registrations, Licensure Requirements, Initial Screening Criteria). Qualifications (maybe similar). Skills (maybe from KSAs). Benefits (the posting mentions benefits package). Pay (salary range). Schedule (maybe shift info). We must only include sections if posting has real specific content. Let's extract: Date: Aug 31, 2026 Location: TERRELL, TX, US, 75160 Brief Job Description: Position requires the successful candidate to work onsite. Serves as the HHS Payroll, Time Labor and Leave (PTLL) Subject Matter Expert (SME) and Time Administrator (TA) for the Health and Specialty Care System (HSCS) Facilities. Provides support to employees, managers, and leadership relating to PTLL processes. Work involves coordination and assistance to facility managers and staff they supervise by providing PTLL guidance and entering leave requests on a consolidated timesheet, entering, and approving overtime/compensatory time for accrual and payment purposes, and researching and correcting history of time and leave entries to correct exceptions for managers as needed. Monitors payroll deadlines to ensure pay impacting transactions are correct. Runs time and labor reports and reconciles discrepancies in accordance with agency policy to ensure all known transactions are entered to meet payroll deadlines. Provides analysis of reporting data to leadership to ensure success and continuity of the CAPPS Self-Service method of timekeeping. Develops training material based on guidance from the HHS PTLL office leadership and provides training to employees and managers on Centralized Accounting Payroll Personnel System (CAPPS) application processes in accordance with agency policies. Trains new hires during orientation regarding timekeeping processes. Maintains communication with all stakeholders: HHS PTLL, HHS Employee Service Center, and HHS HR staffs. Acts as a liaison for employees and managers on time and leave issues. Performs other duties as needed and assigned to support the time administration process at the facility. Works under general supervision with moderate latitude for the use of initiative and independent judgment. Essential Job Functions (EJFs) list with percentages. We can summarize responsibilities as bullet list. Knowledge, Skills and Abilities (KSAs): Identify and mitigate possible challenges relating to time and leave. HHS policies and procedures relating to time and leave. Explain policies and procedures to staff and the public. Skill In Microsoft Word, Microsoft Excel, Internet Browsers. Skilled in Customer service. Data Entry skills. Prioritize tasks, schedule tasks, and pay attention to details. Ability To Must be able to work in an office setting on-site as well as have the ability and infrastructure to telework. (computer/laptop, at home internet) Maintain confidentiality. Communicate clearly and concisely, both verbally and in writing. Ability to meet deadlines. Registrations, Licensure Requirements Or Certifications N/A Initial Screening Criteria: Experience in state government is preferred. Experience Working In a Customer Service Environment Preferred. Experience coordinating work between organizational units is preferred. Experience using a personal computer for inquiry and/or data entry. Additional Information N/A Benefits: "Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more." Pay: Salary Range: $4,594.00 - $4,594.00 (so fixed). Pay Frequency: Monthly Salary Group: TEXAS-B-15 Schedule: Shift: Day Additional Shift: Days (First) Telework Travel: Up to 5% Regular/Temporary: Regular Full Time/Part Time: Full time FLSA Exempt/Non-Exempt: Nonexempt We can include Pay section with salary range and frequency. Schedule section with shift, telework, full-time. We must not include sections with placeholder like "commensurate with experience" etc. We have actual content. We must not repeat job title as heading. The page already shows it, so we don't output

Accountant I. We must not put Job ID/requisition numbers as headings; we can fold minor metadata into a short

or drop it. So we can include a paragraph with Date and Location maybe. We must output only HTML fragment, no /, no markdown fences. Let's structure:

Date: Aug 31, 2026 • Location: TERRELL, TX, US, 75160

Then sections:

About the role

...brief job description...

Responsibilities

• ...list each essential function maybe condensed but preserve all substantive info. We need to preserve ALL substantive information; do not invent or summarize away detail. So we need to include each bullet from Essential Job Functions. Could be long but okay. We need to convert each EJF into
• . The EJFs are: - Attends work on a regular and predictable schedule in accordance with leave policy. - Provides procedural support to managers on time and leave processes. - Analyzes reports, logs or forms; researches payroll discrepancies and corrects data or information. - Communicates on an intermediate level with others (internally and externally) to provide, exchange, or verify information, answer inquiries, address issues, or resolve problems or complaints. (40%) - Enters leave taken and hours worked for staff from sign-in sheets and/or HR0501’s on an as needed basis to provide back up support to other State Hospitals and State Supported Living Center. - Enters FLSA overtime & comp time payments for employees in accordance with the payroll processing calendar. - Identifies and reports system issues and prepares management reports for facility leaderships, analyzes information to keep facility management and HHS PTLL informed, and responds to questions. - Queries data regarding hours worked to ensure compliance according to HSCS policies. (20%) - Provides customer service to facility employees and management. - Assists with the administration of Family Medical Leave (FMLA), Extended Sick Leave (ESL), Sick Leave Pool (SLP), Employee Donated Sick Leave (EDSL), Family Leave Pool (FLP), Leave Without Pay (LWOP) and Leave of Absence (LOA) and all-time reporting code transactions. (15%) - Assists with development of training materials and provides training to facility employees on time and leave processes, including use of the consolidated time sheet. - Presents time keeping policies and procedures at each facility New Employee Orientation (NEO) class. - Responsible for providing maintenance training as needed. - Identifies areas/challenges where additional support and training is needed. (15%) - Tracks on-call time for staff on a spreadsheet as needed and enters it into CAPPS when the leave is used. - Monitors facilities use of Emergency leave and provides data to facility leadership. - Monitors facilities use of unpaid leave and provides data to facility leadership to ensure employees are not on leave without pay (or are on a leave of absence) beyond three months. - Audits leave records and may maintain employee file with monthly time reports and other supporting documentation as needed for employees suspected of abusing leave. (10%) Also "Duties May Include" list: Counseling employees and managers regarding FMLA, ESL, SLP, EDSL, FLP, LWOP and LOA; Sending ESL, SLP and FLP request documents to PTLL; Tracking employees on FMLA, ESL, SLP, EDSL, FLP, LWOP or LOA; Following up with managers who are not following policy regarding LWOP/LOA; Run weekly LWOP/LOA reports to check for policy compliance; Participates in departmental meetings; Participates in training and development programs. We should include those as responsibilities as well. We need to preserve all substantive info, so include them. We'll combine maybe.

  Requirements

  maybe include Knowledge, Skills and Abilities, Registrations, Licensure Requirements, Initial Screening Criteria. But we also have separate Skills section. Could combine. We need to decide sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We have content for each. Requirements: maybe "Experience in state government is preferred. Experience Working In a Customer Service Environment Preferred. Experience coordinating work between organizational units is preferred. Experience using a personal computer for inquiry and/or data entry." Qualifications: maybe "Must be able to work in an office setting on-site as well as have the ability and infrastructure to telework. (computer/laptop, at home internet) Maintain confidentiality. Communicate clearly and concisely, both verbally and in writing. Ability to meet deadlines." Skills: from KSAs: Identify and mitigate possible challenges relating to time and leave. HHS policies and procedures relating to time and leave. Explain policies and procedures to staff and the public. Skill In Microsoft Word, Microsoft Excel, Internet Browsers. Skilled in Customer service. Data Entry skills. Prioritize tasks, schedule tasks, and pay attention to details. We could also include Ability To etc but that's more qualifications. We'll follow. Benefits: as given. Pay: Salary Range: $4,594.00 - $4,594.00; Pay Frequency: Monthly. Schedule: Shift: Day; Additional Shift: Days (First); Telework Travel: Up to 5%; Regular/Temporary: Regular; Full Time/Part Time: Full time; FLSA Exempt/Non-Exempt: Nonexempt. We must not include sections with placeholder like "N/A". We have actual content. Now produce HTML. Make sure to use

  for each section heading. Use

  • for lists. Use

    for prose. We need to avoid duplicate lines. Ensure we don't include boilerplate like "Review our Tips for Success..." etc. Also remove "Nearest Major Market: Dallas Nearest Secondary Market: Fort Worth" maybe not substantive? It's location info but we already have location. Could drop. We'll include date/location paragraph at top. Now craft. Let's write the About the role paragraph: combine brief job description sentences. We'll produce:

    Position requires the successful candidate to work onsite. Serves as the HHS Payroll, Time Labor and Leave (PTLL) Subject Matter Expert (SME) and Time Administrator (TA) for the Health and Specialty Care System (HSCS) Facilities. Provides support to employees, managers, and leadership relating to PTLL processes. Work involves coordination and assistance to facility managers and staff they supervise by providing PTLL guidance and entering leave requests on a consolidated timesheet, entering, and approving overtime/compensatory time for accrual and payment purposes, and researching and correcting history of time and leave entries to correct exceptions for managers as needed. Monitors payroll deadlines to ensure pay impacting transactions are correct. Runs time and labor reports and reconciles discrepancies in accordance with agency policy to ensure all known transactions are entered to meet payroll deadlines. Provides analysis of reporting data to leadership to ensure success and continuity of the CAPPS Self-Service method of timekeeping. Develops training material based on guidance from the HHS PTLL office leadership and provides training to employees and managers on Centralized Accounting Payroll Personnel System (CAPPS) application