Temporary Society Peer Review and Educ Prog Admin

The Overall Purpose

Provide assistance and support to the IEEE Signal Processing Society (SPS) in the receipt, database management, review, and in particular, the timely publication of journal manuscripts as well as provide first-level support for users of IEEE electronic publishing applications and tools.

Responsibilities

• Aid the current society publications staff in the peer review process by taking on administrator responsibilities for SPS ScholarOne Manuscripts (S1M) sites.
• Coordinate database and manuscript processing and handling.
• Follow up with personalized emails and help facilitate the timely review of articles.
• Track progress of reviews and work with staff/EIC to ensure timely completion by reviewers, associate editors, and authors.
• Ensure that associate editors have sufficient information to select peer reviewers for manuscripts.
• Use functionality of database, prepare, and maintain appropriate correspondence and notifications to system users (EICs, authors, associate editors, and reviewers).
• Update associate editor and reviewer files in accordance with instructions from EIC.
• Assist current society staff to answer all questions in a timely manner.
• Track and report on projects within an online peer review system.
• Work with society support staff to create custom reports to help monitor and expedite progress of manuscripts in the queue, develop metrics, and monitor the overall activity of all participants.
• Provide administrator support for the S1M on-line manuscript submission system.
• Prepare and maintain system-generated correspondence to system users.
• Assist current society staff to answer all questions in a timely manner.
• Support other projects under the Society’s purview, as needed.

Requirements

• Bachelor's degree or equivalent experience in a relevant field.
• 2-4 years directly related work experience in publishing, professional association, and/or education industry.
• Prior work experience.
• Experience working with a volunteer community.
• Excellent interpersonal, written and verbal communications, and customer service skills.
• Ability to handle multiple tasks simultaneously, track and report status of each, and meet deadlines.
• Proficiency in Microsoft programs, especially Word, Excel, and PowerPoint, as well as Gmail and database systems.
• Experience in video editing and knowledge of related software.
• A positive, customer-focused attitude in dealing with a variety of volunteers and members.
• Strong organizational skills.
• A strategic thinker.
• A creative and problem-solving mindset.
• Ability to work under pressure in a fast-paced environment.
• Strong time management skills to balance demands and meet schedules.
• A cooperative ability to work with other staff and volunteers to address issues.
• A high degree of accuracy in communications and documenting projects.
• A professional demeanor with the ability to handle confidential material.
• Demonstrated cultural awareness of different customs and social norms.