Temporary Luxury Inbound Registrar

About Sotheby’s: Established in 1744, Sotheby’s promotes access and ownership of exceptional art and luxury objects through auctions, private sales and retail. Its expertise spans 70 selling categories, supported by a leading technology platform and a global network of specialists in 40 countries. Categories include Contemporary, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits, Design, collectible cars and real estate. Sotheby’s Financial Services provides art‑backed loans, having originated more than $12 billion. The new global headquarters is located in the Breuer building at 945 Madison Avenue, New York City.

About the role

The Temporary Luxury Inbound Registrar is an integral part of the inventory and receiving process, ensuring accurate recording of each work and safe, efficient movement of property. The role requires thriving in a fast‑paced environment, handling numerous concurrent projects, and conditioning and handling luxury goods such as handbags, fashion accessories, streetwear, and modern collectibles. This is a 6‑month contract.

Responsibilities

• Examine, photograph, and record property upon arrival to document and verify logistical attributes, including piece count and dimensions.
• Direct received property to cataloguing, photography, appropriate storage location, and update scans as needed.
• Liaise with Luxury Departments to confirm property arrival and verify inbound paperwork (shipping labels, tracking information, etc.) for accuracy.
• Coordinate inbound shipments of property with Sotheby’s Shipping department and third‑party shipping companies.
• Assist with property returns, notifying Marketplace contacts to update items and coordinate next steps.
• Oversee stages of the Peer fulfilment process, including light receiving to confirm condition, and liaise with Third‑Party Authenticator and Outbound Coordinator.
• Maintain the integrity of operational procedures and comply with Risk Management/Security Department requirements.
• Maintain paperwork and records for audit purposes, reporting discrepancies to the appropriate colleague (Inventory Manager, Risk Management, etc.).
• Travel as needed to condition, tag, and oversee the receiving process remotely.
• Maintain and upload all inbound records to an internal database for external audits and internal reference.
• Work with the manager to improve overall process efficiencies and reduce waste.

Qualifications

• Bachelor’s degree.
• Minimum 2 years registrar/collections management experience (a plus).
• General overall knowledge of the fine and decorative arts.

Skills

• Excellent attention to detail.
• Ability to handle property skillfully and safely, with a good working knowledge of safety procedures.
• Team player who collaborates with colleagues to complete tasks.
• Strong communication skills for interacting with a wide range of people.
• Superior organizational skills with the ability to prioritize multiple tasks quickly and efficiently.
• Excellent time‑management skills in a fast‑paced environment.
• Flexibility to work overtime and weekend hours when necessary.

Pay

The hourly rate ranges from $23.00 to $25.00 per hour. Employees may be required to work overtime and will receive additional pay at the applicable overtime rate.

Benefits

Successful candidates will be eligible for benefits as required by law.

Schedule

This is a 6‑month temporary contract. The role may require overtime and weekend hours, and includes occasional travel to condition and oversee receiving processes.