Temporary HR File Clerk

Summary

The File Clerk provides administrative and clerical support to the HR department by creating and maintaining the integrity and confidentiality of electronic employment files and information. This position performs a variety of clerical, data entry and support duties to assist with the organization of teammate records and the smooth operation of the department.

Responsibilities

• Create and maintain electronic employment files including scanning employment documents (licenses, background check, I-9, correction actions, and reference reports) and ensuring information is correctly placed in the appropriate sub-folders.
• Ensures completion of employee verifications and additional required documents prior to hire date.
• Retrieve other HR documents as needed.
• Perform audits periodically to ensure document placement is accurate.
• Assist with document request regarding department audits.
• Assist with front desk coverage as needed to include answering phone, greeting teammates and visitors, assisting with new hire onboarding, and mail distribution.
• Assist with coding and processing of department invoices.
• Perform benefit plan reconciliation to ensure enrollment information is up to date and correct (medical, dental, vision).
• Maintains security and confidentiality of files and systems by ensuring that all files and office doors are locked at required times.
• Maintain and coordinate various HR department meetings and other meetings throughout the organization.
• Other assigned duties and projects as requested.

Qualifications

• High school diploma preferred
• None required

Schedule

• Work Schedule: Day Job